Construction Administrator

Role Description

We are seeking a full-time position for Construction Administrator; general duties and qualifications listed below. This position requires periodic site visits to construction sites across Montana.

The Construction Administrator oversees the final phase of the architectural process, managing the project from groundbreaking through final occupancy. Unlike a contractor’s project manager, this role represents both the architect’s and owner’s interests, ensuring design integrity, code compliance, and minimizing risk and delays throughout the project.

Key qualifications include exceptional attention to detail, strong time management and organizational abilities, excellent written and verbal communication skills, and proven problem-solving and multitasking capabilities. The ideal candidate is a collaborative team player with a professional work ethic, a desire to learn and grow, and the initiative to work independently.

• Education:
  
  Bachelor’s degree in Architecture, Construction Management, or a related field.
• Experience:
  
  Ideally, 3–10 years of experience in architectural design, construction administration or construction management.
• Technical Proficiency:
  Mastery of Bluebeam Revu, Procore, or Newforma for document tracking, and familiarity with Revit for drawing review.
• Contracts:
  Ability to read and understand contract document submittal requirements, contractor submittals, and requests for information (RFIs). Familiarity with standard General Conditions of the Construction Contract, Division 00, Contracting Requirements, and Division 01, General Requirements specifications.
• Soft Skills:
  
  Exceptional diplomacy and negotiation skills to resolve disputes between contractors, design teams and owners.
• Certifications:
  
  CSI CDT (Construction Documents Technologist) or CCCA (Certified Construction Contract Administrator) are highly preferred credentials, but not required.

• Site Observation:
  Conduct regular site visits to monitor progress, verify that work aligns with construction documents, and identify errors before they become costly.
• Document Review:
  Review of Construction Documents prior to issuance of final drawings for Permit and Construction. Participate with design team to improving details/specifications and participate in quality control of the firm’s deliverables.
• Submittal Review:
  Manage and review submittal packages including shop drawings, product data, and material samples to ensure they meet technical specifications. Send submittals to corresponding consultants and manage responses for all parties.
• Clarifications & RFIs:
  Respond to Requests for Information (RFIs) from contractors and issue Architect’s Supplemental Instructions (ASIs) to resolve field conflicts.
• Cost Management/Estimating:
  Review and certify Contractor Applications for Payment and manage change order requests to ensure budget adherence. Organize documents related to construction cost for cost estimating purposes of future or ongoing work.
• Quality Control:
  Prepare detailed field reports documenting site activities and ensure compliance with building codes and safety regulations.
• Project Closeout:
  Conduct final "punch list" inspections, verify the completion of minor deficiencies, and facilitate the transfer of warranties and manuals to the Owner.
• Contractual Obligations:
  Have a working knowledge of American Institute of Architects (AIA) and State of Montana construction contracts. Understand key contractual responsibilities of the Design Team during the Construction Administration phase.

• Healthcare:
  Ensure strict compliance with life-safety codes (IBC and NFPA) and troubleshoot complex MEP system coordination.
• Education:
  
  Manage project timelines around academic calendars and student/campus safety.
• Industrial & Office:
  Oversee the installation of specialized equipment in industrial facilities. Understand State requirements for high-performance building standards for energy efficiency, (LEED, Green Globes)
• Multi-Family:
  Conduct thorough quality control on repetitive unit details to prevent systemic errors across large-scale residential developments.…