Accounts Payable Associate

Job Description

Primary Functions:

· Charge expenses to accounts and cost centers by analyzing invoice/expense reports;

· Review and utilization of AP aging to schedule processing;

· Review purchase orders, contracts, invoices, or payment discrepancies when necessary;

· Reconcile monthly vendor statements as necessary;

· Process invoices through the Rapidpay and MDS system for approvals, and/or require written approval before the timely processing of payments to vendors. We will train candidates on these programs if there is no prior experience;

· Process reoccurring payments to utility companies and vendors on a timely schedule;

· Ensure required documentation is obtained for new vendor setup;

· Research identify, and analyze discrepancies and troubleshoot to resolve;

· Maintain historical records by scanning and filing documents;

· Ensuring that all supporting documentation has been scanned in or has been bar-coded for scanning into Rapidpay and/or MDS;

· Must maintain all companies’ information confidential;

· Heavy volume of invoices related to purchase and work orders;

· Post and review invoices for accuracy and proper authorizations;

· Utilization of excel to prepare schedules as necessary for expense allocations, etc.

· Any situation that requires more attention must be reviewed with direct executive team member;

Qualifications

· Bachelor’s Degree is preferred but not necessary;

· 3+ years of prior AP experience working in property management or real estate is required;

· Must be highly organized and detail oriented;

· Track, manage, and adhere to strict deadlines;

· Able to manage multiple tasks at a time, knowing how to prioritize tasks and get the job done;

· Must be able to handle a high volume of transactions daily and work at a fast pace;

· Possess expert communication skills in responding to inquiries, discrepancies, and negotiate the waiving of any fees incurred;

· Must be a team player with excellent interpersonal skills;

· Must provide excellent client service to vendors, managers, other departments, and executive staff members.

· Must have reliable mode of transportation;