Administrative Assistant III (12338. Grade HC6

Administrative Support Position

This administrative support position resides within the Fleet Administration section. The candidate will work in a busy fleet office environment and is responsible for preparing/managing the procurement, fixed asset control, and computer/software systems for the Fleet. You will report directly to the Fleet Service Manager and Trades Shop Supervisor and be responsible for preparing travel advances, check requests, and other necessary financial documents to ensure the facility is operable.

Prepare all necessary paperwork to ensure vendors are paid in a timely manner. Track all fleet purchases to ensure they are in accordance with M-NCPPC policies and procedures. Review all expenditures, making sure they are tracked against the correct accounting unit. Track all fleet transactions and compare them against LAWSON. Assist in preparing contracts for the fleet and making sure they are up to date as well as track contract payments and renew before the expiration date.

Keep files current on all transactions for budgeting purposes. Answer phones and assist staff and vendors with fleet issues. Experience preferred with processing and tracking Motor Vehicle Administration (MVA) documents and using Fleet Management asset software similar to FASTER. Experience is also preferred with fuel management software, similar to Fuel master. Experience with Lawson preferred (buyer, processor/receiver). Keep an open line of communication with the purchasing department, to ensure you are in compliance with current procedures.

May have to track items for fixed assets inventory. This position offers a range of tasks and requires that you are a friendly, detail-oriented, team player who is willing to provide whatever administrative support is required. Excellent computer skills including Word, Outlook, and Excel are required. Perform other duties as assigned. (Work Hours are 6:30 am – 3:15 pm) Salary Range ($48,635-$86,138) Works in an office setting;

may work outdoors briefly on an incidental basis. Work is primarily sedentary and requires very light to light physical effort; may require greater physical effort on an incidental basis. May be subject to various job demands such as high volume of work and tight deadlines.

1. High school diploma or a Certificate of General Educational Development (GED). 2. Four (4) years of progressively responsible experience that includes at least two (2) years in administrative and clerical support work and at least one (1) year of technical support experience in the administrative management areas of the specific position to be filled. 3. An equivalent combination of education and experience may be substituted, which together total 4 years.

Classification Specification Administrative Assistant III May be subject to drug and alcohol testing. The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.

Applicants with Disabilities under the Americans with Disabilities Act. If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of application at  (Maryland Relay 7-1-1). M-NCPPC will make all efforts to reasonably accommodate you.