Contract Manager

Contract Manager

The Contract Manager Specialist position is located in Upper Marlboro, MD, and is a full-time position offering a competitive salary and a comprehensive benefits package.

The core working hours are 8:30 am to 5:00 pm, Monday through Friday.

The opportunity is an exempt position. Employees are not eligible for overtime pay for any hours worked over 40 in a standard workweek, should it be necessary.

Salary range: $70,000 - $95,000/yr

The Contract Manager administers contracts from solicitation to closeout; ensures compliance and cohesiveness in departmental operations and the work product. Develops proposals; prepares, evaluates, negotiates, and awards contracts and subcontracts; and coordinates with Melwood customers, subcontractors, vendors, and other departments as appropriate. Position will provide contract management support to Melwood Community Services, Inc. and Melwood, Inc..

The Contract Manager Specialist advances the mission of Melwood as an integral team member of the Contracts and Procurement department. The purpose of this position is to administer contracts and subcontracts held by Melwood, from solicitation to closeout, ensuring compliance and cohesiveness in departmental operations and the work product. The primary function of the Contract Manager is to develop proposals, prepare, evaluate, negotiate, award, and administer assigned contracts and subcontracts, and coordinate with Melwood customers, subcontractors, vendors, and other departments which are interrelated with the Contracts Administration function.

Key responsibilities include:

• Preparing proposals to meet Melwood Community Services and Melwood, Inc. needs; coordinating input from operational staff to ensure all portions of the proposals are completed in an accurate, timely, well-formatted fashion; and articulating and writing sound basis of cost documents to facilitate successful negotiations.
• Maintaining contract data and all relevant life-cycle and deliverable tracking information in Agiloft platform for assigned contracts; assisting with delays or deficiencies in delivery of service; maintaining contracts and subcontracts electronic and hard-copy records in accordance with standard operating procedures; preparing and maintaining contract deliverables; and ensuring timely delivery of deliverables in conformance with contract specifications.
• Ensuring processing of accurate data and timely invoices for payments; ensuring properly authorized payments to vendors; reviewing and analyzing monthly Accounts Receivable records in collaboration with the finance and operational staff; ensuring timely payments; and recommending corrective payment actions.
• Administering contracts, modifications, master service agreements, purchase orders, statements of work, performance work statements, task orders, IDIQ, and all other applicable contractual documents.
• Maintaining accurate contract status and applicable minimum wage requirement reports for all assigned contracts; maintaining funding tracking for contracts and subcontracts in Agiloft platform.
• Assisting Program Managers and Finance with monitoring performance against the cost allocation and contract requirements; identifying changes in contract funding or scope of work; providing contract execution and other information to management staff as needed.
• Other duties as assigned.

Qualifications include:

• Bachelor's degree in Business or a related field required
• Three (3) years of progressively independent Contracts Administration experience, with an emphasis on federal government contracting required
• CPCM, CFCM, or other relevant certification preferred
• Proficient Microsoft Office skills (Word, Excel, PowerPoint)
• Effective oral and written communication, customer service, time management, and problem-solving skills.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.