Administrative Assistant II​/III - PW Engineering

Job Description

Anticipated Hiring Ranges:
Administrative Assistant II $21.96 – $24.23 Hourly. Administrative Assistant III $24.16 – $30.31 Hourly.

Full Salary Ranges:
Administrative Assistant II $21.96 – $24.23 Hourly. Administrative Assistant III $24.16 – $30.31 Hourly.

The City of Greeley posts both the full salary range and the anticipated hiring range to improve wage transparency. Offers are based on experience, education, certifications, and other factors.

The City of Greeley offers a comprehensive total rewards program that supports employees in their work through excellence, employee development, and recognition. This philosophy is grounded in fiscal responsibility, organizational effectiveness, and employee safety and well‑being.

This position is benefits eligible. Please view our benefits guide here.

The Administrative Assistant II–III provides advanced administrative, financial, and operational support to the Engineering and Stormwater Divisions within Public Works. This position serves as a centralized support role responsible for coordinating financial processes, procurement activities, project documentation, regulatory support, records management, and day‑to‑day administrative operations.

This role requires strong organizational skills, attention to detail, independent judgment, and the ability to manage multiple priorities in a fast‑paced environment.

The position supports Capital Improvement Program (CIP) projects, stormwater regulatory compliance efforts, cross‑departmental coordination, and customer service functions while serving as a key point of contact for internal staff, external agencies, contractors, vendors, and the public.

The Administrative Assistant II performs intermediate‑level administrative support duties with growing responsibility and independence, while the Administrative Assistant III performs advanced administrative coordination and operational support functions requiring a higher degree of technical knowledge, problem‑solving, discretion, and decision‑making responsibility.

• Administrative Assistant II
  • High school diploma or equivalent required.
  • Two (2) to four (4) years of progressively responsible administrative support experience.
• Administrative Assistant III
  • High school diploma or equivalent required.
  • Four (4) to six (6) years of progressively responsible administrative support experience, including advanced administrative coordination and increased responsibility.
• Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job.
• Possession of a valid driver’s license.

• Associate’s Degree in a related field.
• Bilingual in English and Spanish.

• Ability to solve a variety of problems and exercise sound independent judgement related to business office functions, including following the chain of command on sensitive matters.
• Ability to understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Ability to maintain confidentiality when dealing with sensitive issues.
• Ability to work independently in the absence of supervision.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Build trust and maintain harmonious and respectful working relationships.

• Process accounts payable, reconciliations, and invoice tracking for Engineering and Stormwater operations and projects.
• Complete purchasing card (p‑card) reconciliations and process employee reimbursements.
• Track purchase orders, contracts, and capital project expenditures, including CIP and stormwater projects.
• Support budget monitoring and reporting in coordination with division leadership and Finance staff.
• Pull and review expenditure status reports regularly and assist in identifying and documenting budget variances.
• Assist with procurement processes, including bid documentation, contract routing, change orders, and compliance tracking.

• Provide…