Administrative Executive Assistant

Job Description

Job Description

Executive assistant

We are a dynamic technology and business operations company seeking an exceptional Executive Assistant to support leadership across corporate operations and personal affairs. This is a high-impact, strategic role for someone who thrives in a fast-paced, multifaceted environment.

You will serve as the primary operational support for a senior executive, managing a sophisticated blend of corporate and personal responsibilities. This is not a traditional administrative role—you'll be a trusted operator with significant autonomy and decision-making authority.

• Executive Coordination: Manage calendar, schedule meetings, coordinate travel arrangements (including private aviation and commercial flights), and optimize the executive's time
• Personal Affairs Management: Handle personal errands, household management, bill payments, and vendor coordination
• Event & Logistics Planning: Organize and coordinate corporate events, social gatherings, expos, fundraising functions, and office openings across multiple locations
• Screening & Access Control: Professionally manage incoming calls, emails, and meeting requests; serve as gatekeeper with authority to decline meetings and manage the executive’s availability
• Email & Communications: Respond to correspondence on behalf of the executive with appropriate voice and judgment; draft communications and prepare briefing materials
• Problem-Solving & Troubleshooting: Anticipate issues before they arise and develop creative solutions with minimal oversight
• Multi-Entity Support: Navigate operations across US-based corporate entities and international ventures
• Confidentiality-Critical Work: Handle sensitive business, financial, and personal matters with absolute discretion

• 5+ years in executive support, chief of staff, or similar high-autonomy role
• Demonstrated ability to manage both corporate and personal affairs seamlessly
• Exceptional judgment, discretion, and integrity (background check required)
• Strong problem-solving and independent decision-making skills
• Excellent communication skills (written, verbal, and interpersonal)
• Proficiency with calendar management, CRM systems, and productivity tools
• Ability to manage multiple priorities and adapt to changing demands
• Willingness to work flexible hours as business needs require

• Proactive and solutions-oriented; doesn't wait for direction
• Comfortable with ambiguity and able to make decisions with incomplete information
• Discrete and trustworthy—you'll have access to sensitive information
• Organized but flexible; comfortable with creative problem-solving
• Personable and diplomatic; can manage difficult conversations
• Ability to anticipate needs before being asked

Competitive salary commensurate with experience (range: $65,000–$85,000 depending on qualifications). Benefits include health insurance, 401(k), and flexible work arrangements.