Business Services Representative II-III; UCCC)

Administrative Support Position

Full Salary Ranges:

Level II- $21.96- $31.84 Hourly

Level III- $24.16- $35.03 Hourly

Anticipated Hiring Ranges:

Level II- $21.96- $24.23 Hourly

Level III- $24.16- $30.31 Hourly

Why do I see two salary ranges?

The City of Greeley in compliance with Colorado state law, includes a salary range for all positions posted. This law is intended to improve wage transparency. The City of Greeley, in support of wage transparency, posts both the full salary range for each position (what you might anticipate your earnings could be if you work for the City of Greeley for some time), as well as the anticipated hiring range (the range within which the City anticipates making an offer).

The actual offer extended will be based on your years of relevant experience, education, certifications and potentially other factors.

City of Greeley's Total Rewards The City of Greeley is committed to providing a comprehensive total rewards program that supports employees in their work by encouraging excellence and investing in employee development and recognition. This philosophy is grounded in fiscal responsibility, organizational effectiveness, and employee safety and well-being, ensuring the responsible stewardship of public resources while offering meaningful and comparable rewards.

This approach ensures that the city remains an attractive, inclusive, and rewarding work environment, while also effectively serving the community.

Benefits:
This position is benefits eligible. Please view our benefits guide here.

Job Summary:

Under the direction of the Culture Parks and Recreation Administration Business Service Manager, the position provides administrative support for the Union Colony Civic Center (UCCC). In addition to general administrative duties that support the department divisions, this position will also assist with event settlements, sponsorship invoicing, and support for the UCCC Boards and Commissions. The position ensures the accuracy of records and reports of UCCC performances (including ticket sales data, expenses, and supporting documentation), rentals, sponsor ships, and other venue activities.

It is also responsible for creating purchase orders for invoice payments as well as editing PCard receipts for expense reports. This position does not supervise staff or oversee front-of-house operations but will, on occasion, need to be reachable after specific events in order to finalize performance settlements.

Experience, Knowledge,

Skills:

Minimum Requirements:

Level II-

• High School diploma or equivalent.
• 1-3 years' increasingly responsible administrative support experience.

Level III-

• Associate's degree (two-year degree) or certification program of comparable length.
• 3-5 years' increasingly responsible administrative support experience.

OR

• Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job,

AND

• Possession of a valid driver's license.

Preferred:

• Bachelor's Degree in Business or related field.
• 4 years of professional experience supporting administrative, financial, or operational functions
• Oracle Software knowledge.
• English/Spanish bilingual skills preferred, but not required.

Knowledge, Skills, and Abilities:

• Collaboration skills, including the ability to work with others from different areas and backgrounds to reach a common goal.
• Computer skills, including the ability to utilize Microsoft Office programs (i.e., Word, Excel, PowerPoint, Outlook, etc.) and learn and experiment with new software and systems.
• Interpersonal skills, including the ability to facilitate interaction, communication, and teamwork between others.
• Oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details accurately and clearly.
• Organizational skills, including the ability to set and meet goals and deadlines, manage appointments, create schedules, coordinate and facilitate meetings, and make decisions.
• Ability to provide accountability of processes and tasks under the oversight of the Business Service Manager and in support of the other administrative team members.
• Ability to work under pressure, manage multiple concurrent and competing tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness.
• Ability to work independently with minimal supervision and reliable professional judgment, as well as collaboratively with a team to achieve desired results.
• Ability to maintain a strong work ethic, positive problem-solving attitude, and enthusiasm for the work performed.
• Ability to navigate a complex political environment.
• Knowledge of department purchasing card bill paying, record keeping, filing systems, and procedures for reconciling.
• Knowledge of business operations principles and best practices.
• Knowledge of office management principles and best practices.
• Proofreading, grammar, punctuation, and…