Assistant to Dean

POSITION TITLE: Assistant to the Dean

COMPENSATION RANGE:48,000. USD per year

EMPLOYMENT CLASSIFICATION:Professional Administrative

DEPARTMENT:Dean Col Osteopathic Med Office

TARGET HIRE DATE:11/1/2026

BENEFITS: UNC’s Career Hub

Candidates must have valid U.S. work authorization at the time of application; UNC cannot provide H-1B sponsorship at this time.

To ensure full consideration, applications must be received by 11:59pm (MT) on 09/28/2026.

This position operates with a high degree of autonomy and independent judgment to manage complex scheduling and communications across multiple senior leaders, coordinate leadership meetings and priorities, and ensure the efficient and professional operation of the Dean’s Office and shared administrative spaces. Reporting to the Dean, the Executive Assistant serves as a central point of coordination and communication for the college, acting as a key liaison to faculty, staff, students, clinical partners, and campus stakeholders, while handling sensitive matters with discretion and professionalism.

In addition to executive support, this role leads facilities and front-facing operations for the college, including oversight of mail and deliveries, coordination of conference and auxiliary space scheduling, and management of front desk duties and services to ensure a welcoming, organized, and responsive environment. By integrating executive support with operational functions, this position enables informed decision-making, supports leadership effectiveness, and advances the strategic and operational priorities of the College of Osteopathic Medicine

Dean’s Office and Executive Leadership Support and Operations 35%

• Provides comprehensive administrative and operational support to the Dean’s Office
• Oversees daily office operations to ensure smooth workflow, timely responses, and consistent service to students, faculty, staff, donors, and visitors
• Serves as the primary point of contact for the Dean’s Office and Executive Leadership, responding to inquiries, greeting visitors, and directing matters appropriately based on an understanding of executive priorities and college operations
• Ensures the Dean’s Office maintains a professional, organized, and welcoming environment
• Assists Executive Leadership with assigned projects and initiatives and provides support, documentation, and recording of committee meetings as assigned
• Prepares and sends personalized donor thank-you correspondence on behalf of the Dean, supporting relationship-building and stewardship efforts
• Assist in planning, management and logistics of Dean-level and College-level events as requested

Calendar, Communication, and Records Support 20%

• Manages the Executive Leadership Team’s calendars, including scheduling appointments, prioritizing meeting requests, coordinating availability, and anticipating logistical needs in support of executive effectiveness
• Organizes and manages incoming correspondence, documents, and materials for Executive Leadership; prepares correspondence, reports, and meeting materials on the behalf of Executive Leadership members
• Provide record-keeping and documentation support for the Academic Leadership Council and Deans Council, ensuring accurate tracking and continuity
• Maintains confidential records, procedural manuals, and compliance documentation in accordance with university policies, supporting institutional accountability

Building & Operational Coordination 25%

• Serves as the designated Building Coordinator for the College of Osteopathic Medicine, managing facilities coordination by initiating, tracking, and resolving work orders in collaboration with Facilities Management to ensure operational readiness, safety, and a professional environment.
• Oversees…