Funds Distribution and Administration Coordinator

Compensation Range

$27.62 - $35.90

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This position provides essential administrative and fiscal support across multiple divisions, with a primary focus on coordinating Human Services Fund Distribution requests for emergency assistance. Key responsibilities include reviewing and organizing documentation, verifying eligibility and completeness, researching previous requests, tracking submissions through payment, and identifying concerns that need to be elevated to the Division Director. The role requires strong critical thinking skills and careful judgment to ensure requests are accurate, compliant, and processed efficiently.

In addition, this position manages all aspects of employee travel, including reviewing and processing travel requests, coordinating and purchasing travel arrangements, verifying required approvals, resolving discrepancies with vendors or Fiscal, and maintaining accurate records. The role consistently exercises fiscal judgment to support cost effective, policy aligned, and fiscally conservative outcomes. Beyond travel and fund distribution, the position provides broad administrative support—maintaining records, assisting with projects, managing supplies, and collaborating with staff, leadership, and community partners to ensure smooth and efficient department operations.

Primary location is in the Greeley office, or at a satellite office when necessary, and may include minimal travel. Reliable, predictable attendance within department business hours of 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is in-person and may be eligible for occasional telework options upon successful completion of initial training and demonstration of high work performance.

Ideal candidate traits:

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Distribution Requests - 40%

• Coordinate Human Services Funds Distribution requests for emergency assistance, including gathering, reviewing, and organizing documentation.
• Verify accuracy and completeness of information, research prior requests, and identify inconsistencies or potential concerns requiring escalation
• Track requests from submission through completion and communicate with requestor throughout the process.
• Coordinate with the requestor and Fiscal team to ensure timely and accurate processing.
• Exercise critical thinking, independent judgement, and fiscal awareness to ensure requests are accurate, compliant, and align with fiscally responsible practices.
• Maintain accurate, up-to-date physical/digital records for all approved, pending, and denied requests.
• Attend regular Funds Distribution Committee meetings and support decision making process.
• Remain current on updated program rules and regulations.

Financial and Travel Administration - 30%

• Review, process, and coordinate client and/or employee travel requests for accuracy, policy compliance, and required approvals.
• Arrange and purchase travel components including lodging, mileage-related needs, registration ensuring cost-effective and fiscally conservative decisions.
• Gather, review, and organize invoices for accuracy and completeness, confirming appropriate approvals, coding, and documentation before submission for final approval
• Resolve discrepancies through communication with employees, vendors, and Fiscal.
• Maintain accurate records of travel requests, purchases, and invoices while exercising critical thinking to identify concerns and elevate issues when necessary.

Department Administrative Support - 30%

• Provide administrative support across multiple divisions, adapting to the varied operational needs…