Volunteer Services Coordinator

Pay Grade: 53

Compensation/Benefits:

$26.59 - $35.97/hr ;
Full-time benefits. FLSA Classification:
Non-Exempt.

Hours:

40 hrs/week. Full-time. Some days, evenings, and weekends.

Location:

Administration & Support Services Office, Greeley, CO 80631

Department:
Administration. Supervisor:
Foundation Director. Supervises:
None. Deadline for Application:
July 13, 2026.

Coordinates volunteer services for the HPLD Friends & Foundation Volunteer program in support of HPLD programming and services.

• Volunteer Services Coordination (45%)
  • Work with staff to determine need for volunteer positions.
  • Route completed applications to library staff.
  • Coordinate volunteer reference checks, background checks, orientation and safety trainings.
  • Create and send volunteer acceptance letters and communications.
  • Create, send and ensure the completion of volunteer agreements.
  • Support library staff with volunteer removal as needed.
  • Ensure benefits are met.
  • Work with Foundation Director and library staff to draft, maintain and establish guidelines, best practices, policies, and procedures for the Friends Volunteer Program.
  • Promote volunteer programs through news releases, flyers, public presentations, and internet-based sources.
  • Meet with library Volunteer Coordinators monthly to build relationships and provide additional support.
  • Frequent travel to the libraries of the High Plains Library District to support volunteers.
• Data Management (25%)
  • Ensure volunteer records and data are regularly stored correctly and updated in the database.
  • Maintain volunteer records and membership through data entry, create, pull and analyze reports, and acknowledge volunteers and memberships in the Volunteer Management System.
  • Manage records in compliance with state and federal laws.
  • Maintain proper records for the Friends & Foundation and HPLD for insurance purposes (in absence of Foundation Director).
• Event Planning and Coordination (15%)
  • Assist Foundation staff in planning and implementing Foundation fundraising events and volunteer appreciation events.
  • Set up and clean up of events with all Friends & Foundation staff.
  • Manage and create volunteer guest lists.
  • Manage Friends & Foundation event volunteers.
  • Serve as point of contact for library Volunteer Coordinators and volunteers.
  • Secure and act as point of contact for assigned vendors.
• Clerical (10%)
  • Prepare, file, and distribute meeting materials and volunteer orientation/onboarding materials.
  • Take meeting notes during meetings with librarians and volunteers.
  • Make room arrangements for volunteer onboarding and orientation.
  • Purchase and set up refreshments for volunteer meetings.
  • Assist Foundation Director with clerical duties as assigned.
  • Provide occasional updates to the Friends & Foundation Board of Directors.
• Other Duties (5%)
  • Assist with VISTA Volunteer and interns as available.
  • Manage Friends & Foundation Volunteers as assigned.
  • Other duties as assigned.

Two years experience in a similar position.

Or any equivalent combination of education and experience that provides the critical success factors.

• Focuses on the customer
• Initiative
• Contributes to a positive work environment
• Strategic thinking
• Takes pride in the workplace
• Emotionally intelligent
• Tactful
• Knowledge of public library operations
• Creativity

• Knowledge of nonprofit operations including best principles and practices of a foundation and/or 501(c)(3)
• Knowledge of volunteer services coordination, supervision and management best practices
• Knowledge of public library services and purpose
• Knowledge of data and privacy best practices
• Skill in verbal and written communications
• Skill in reading comprehension and copy writing
• Skill in organization and time management
• Skill in attention to detail
• Skill in clerical tasks
• Skill in working on a team
• Skill in event planning and coordination
• Skill in Word, Excel, Outlook, PowerPoint, CRMs, volunteer databases, social media platforms, internet, and basic computer operation.
• Skill in customer relations
• Skill in critical thinking
• Skill in multi-tasking
• Able to operate with high integrity
• Able to convey the mission and vision of HPLD and its Friends & Foundation
• Able to effectively represent the Friends & Foundation and HPLD
• Able to analyze and solve problems
• Able to follow and create processes
• Able to transport oneself to various locations throughout the service area
• Able to use proper grammar orally and in writing
• Able to work under pressure
• Able to operate various office equipment including copiers and printers
• Able to use good judgment
• Able to work with confidential information
• Able to anticipate needs

• Ability to lift 20 lbs.

• Medical Insurance
• Vision Insurance
• Life Insurance
• Accidental Death and Dismemberment (AD&D) Insurance
• Short-Term Disability
• Long-Term Disability
• 401(a) Defined Contribution Retirement Plan
• 457 Deferred Compensation Plan
• Flexible Spending Accounts for transportation, dependent care and medical expenses
• Tuition Reimbursement

This Job…