Accounts Receivable Associate

Fairchild Equipment - Green Bay
2140 Hutson Road
Green Bay, WI 54303, USA

Fairchild Equipment was founded in 1985 as Yale Materials Handling. Under the leadership of Gary Fairchild, we gradually diversified our manufacturers to add trusted brands, expanded our services areas to better serve Wisconsin, Minnesota, Northern Illinois, North Dakota, and the Upper Peninsula of Michigan. We’ve grown from only a five-person operation to over 280 employees. Now under the leadership of Gary Fairchild’s son, Chad Fairchild, Fairchild is all about possibilities for additional growth and expansion, while maintaining our operations as Family Owned.

We know that in order for us to provide a dynamic and comprehensive customer experience, we need to have a team dedicated to industry experience, knowledge and customer service. We know our employees embrace our values and are driven to exceed expectations and we welcome the individual who shares those values. Come join our Fairchild Team!

Healthy work/life balance promoting a winning and pleasant work environment. Follow the Golden Rule.

Wearecommitted to safety at all times and in all places.

Excellence in customer Service. If wedon’tdeliver, let us know, and we WILL fix it!

Happy and productive employees who outwork the competition.

Outstanding citizens in the market we serve.

Fairchild Equipment is seeking a hard-working, dependable, and motivated Accounts Receivable Associate to specialize in third-party portal administration. In this role, you will manage all processes related to third-party billing portals, ensuring accurate and timely invoice submission, payment application, and follow-up on outstanding balances. This position plays a key role in maintaining compliance with company policies and third-party portal requirements while supporting efficient cash flow and strong customer relationships.

This is a full-time position based out of our corporate office in Green Bay, Wisconsin.

• Review and submit invoices to 3rd party portals accurately and on time.
• Verify billing information, purchase orders, contracts, and payer eligibility.
• Monitor accounts receivable and follow up on unpaid or underpaid invoices.
• Investigate and resolve invoice discrepancies, denials, and adjustments.
• Post payments, process refunds, and reconcile accounts.
• Communicate with third-party portals, internal departments, and customers regarding invoice issues.
• Maintain detailed and accurate account records in accordance with compliance and audit standards.
• Stay current on portal rules, portal access, billing regulations, and contractual changes – including the need to add and adapt to new portals.
• Requires tenacity and attention to detail to ensure accurate 3 rd party portal processing.
• Works with other teams as needed to ensure the highest quality and efficiency.
• Ability to organize, multi-task, and meet deadlines.
• Qualified candidates will have the ability to communicate effectively with customers and Fairchild Equipment personnel.
• Support and serve as a backup to others in the Accounts Receivable Department.
• Work with Accounting and other Fairchild personnel to clean up past due accounts.
• Accept new duties and responsibilities as requested by management.

• Ability to organize, multi-task, and meet deadlines with an eye for accuracy.
• Proficient with Microsoft Office Suite good Excel skills preferred.
• Strong analytical and problem-solving skills.
• Clear written and verbal communication skills.
• Customer service–oriented mindset.
• Ability to work independently and collaboratively across departments.
• Knowledge of 3rd party portals and related processes – preferred (Ariba, Taulia, Coupa, Tungsten, etc.)
• Strong attention to detail and accuracy.

• Ability to sit for extended periods of time.
• Ability to walk and stand for extended periods of timethroughouttheday.
• Ability to reach, stoop, and lift on a frequent basis.
• Ability to focus on projects for periods of time.
• Operates…