Administrative Assistant; PT

Description

The Village Companies – MCL Industries Division

Get Paid to BUILD COOL STUFF!

The Village Companies is a family-owned organization made up of multiple businesses across manufacturing services, amusement, and consumer products. Together, we design, build, and deliver innovative products and experiences enjoyed around the world.

What makes us different? We combine creativity, craftsmanship, and Midwest work ethic to create things most companies only dream about.

Learn more village.bz.

We believe work should be more than just a paycheck.

At The Village Companies, you’ll have the chance to:

• Build cool stuff
• Learn new skills and grow your career
• Share ideas and make an impact
• Work in a clean, safe environment
• Enjoy casual attire and real work/life balance
• Be part of a team that supports each other

We call it Happiness at Work—and we mean it.

Schedule: M-TH 9:00am-3:00pm; F 8:00am-11:00am

Pay Range: $ per hour

We generously reward hard work and initiative with a full benefits package designed to support both your career and your well-being, including:

• Medical, Dental, Life & Disability Insurance
• Vision Coverage
• On-site Fitness & Wellness Center
• 401(k)
• Employee Assistance Program (EAP)
• Tuition Reimbursement
• Onboarding, training, and development opportunities
• Plus more great perks!

The Part Time Administrative Assistant provides comprehensive administrative, executive, and office support across multiple areas of the organization. This role is critical to ensure smooth day-to-day operations, supporting executive leadership, and creating a professional, organized, and welcoming workplace environment. The Administrative Assistant serves as a key point of coordination for internal teams, visitors, and community-facing initiatives.

• Provide executive-level administrative support to leaders, including calendar management, travel coordination, errands, and ad hoc requests.
• Prepare accurate and timely documents, presentations, and spreadsheets using Microsoft Word, Excel, and PowerPoint.
• Complete data entry and administrative tasks with a high degree of accuracy and attention to detail.
• Support special projects and provide cross-functional assistance as business needs evolve.

• Maintain all common areas (breakroom, conference rooms, lobby) to ensure a clean, organized, and well-stocked professional environment.
• Order and manage office supplies, beverages, and snacks for office and meeting spaces.
• Manage incoming and outgoing mail and packages, including pickup, distribution, and tracking.

• Answer and direct incoming phone calls and greet visitors in a courteous, professional manner.
• Coordinate business meetings, including scheduling, room setup, catering or meal arrangements, and follow-up communication.

• Plan and coordinate employee events across the Village of Companies.
• Create, post, and manage content for company social media platforms.
• Assist with community events and community involvement initiatives.
• Oversee the company apparel store, including ordering, vendor coordination, and product selection.

• 3-5 years of administrative experience preferred
• High School Diploma Required
• Marketing background a plus

• Excellent written and verbal communication skills
• Strong customer-service mindset for internal and external stakeholders
• Highly dependable with outstanding attendance and reliability
• Strong attention to detail and time management skills
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to adapt quickly, shift priorities, and manage competing demands
• Ability to create communication bulletins, marketing materials, and professional correspondence

• Local traveling required.

• Typical office position (sitting, standing, walking)
• Occasional lifting to 20 lbs.

• Computers, printers, copiers, Ipad

• Office Environment

Online applications only. No phone calls or in-person applications please.

The Village Companies is an Equal Opportunity Employer.