Project Coordinator

Application Instructions

Thank you for considering employment with H.J. Martin and Son, Inc. For more information about our company, please visit

Position Description

Position Description: This position performs administrative and office support activities helping the Project Manager.

Principal Responsibilities:

• Support our Project Management and installation teams through constant communication in the following ways
  • Before the Project
    • Send our bid invites when we are the general contractor, using our subcontractor database
    • Complete proposals, letters, and subcontractor agreements
    • Verify the proper insurance requirements
    • Use our national accounts to rent equipment and dumpsters
    • Work with our travel coordinator to forecast travel and hotels
    • Send jobsite, hotel, and logistical information communication to our installation team
    • Communicate with our toolroom team to allocate the proper tools and equipment
    • Upload the project information in Plan Grid, Procore, or Microsoft One Drive
    • Help pull permits, if necessary
    • Set up a pre job meeting with our installers to review the customer expectations
  • During the Project
    • Aid in project billing and approving invoices and credit card receipts
    • Contact and coordinate local labor in the areas where we have projects
    • Assist in checking over weekly timecards, credit card receipts, and other paperwork
    • Process customer and subcontractor change orders
    • Coordinate travel during ongoing projects to help our installers be able to travel home to see their families
  • After the Project
    • Assist with job close-out documents, warranty letters, as-built plans, surveys, and other completion forms
    • Complete a post job review with our installers to get their feedback and implement for future jobs

Other Duties As Assigned: Performs other related duties as assigned including supporting team members in the completion of their work for the purpose of ensuring the efficient and effective functioning of the business.

Position Requirements

Experience/

Education Required:

• 1-3 years administrative experience in a construction environment or equivalent combination of education and experience, preferred
• Microsoft Office proficiency
• Strong analytical and problem-solving ability
• Exceptional organizational skills
• The ability to multitask in a fast-paced environment

Conditions of Employment: Must be able to pass pre-employment background and drug test. The employee is expected to all adhere to all company policies.

Equal Opportunity Employer

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER