Administrative Assistant

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a Contract position suited for someone who can manage competing priorities, communicate effectively with customers and internal teams, and keep administrative processes running smoothly. The role combines calendar coordination, document preparation, reporting, and customer support activities while contributing to both routine operations and special projects.

Responsibilities:

• Coordinate calendars, travel arrangements, meetings, and department events while ensuring schedules and logistics are organized efficiently.

• Maintain accurate customer and departmental records, update information in the CRM system, and retrieve documentation as needed.

• Prepare clear correspondence, reports, spreadsheets, charts, and presentation materials, reviewing content carefully for accuracy and readability.

• Support service-related administrative work by assisting with quotes, invoicing, and tracking activity within the service sales pipeline.

• Serve as a point of contact for callers, visitors, customers, and internal partners, responding appropriately and routing inquiries as needed.

• Assist with special assignments and ongoing initiatives, including organizing presentations, monitoring deadlines, and coordinating deliverables across teams.

• Partner with the marketing function and other departments to collect, distribute, and follow up on important business information.

• Process expense documentation, help coordinate training-related administration, and produce customer-focused sales and statistical reports.

• Provide administrative support tied to production coordination and customer-specific requests to help maintain efficient day-to-day operations.