Executive Staff Assistant

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The Department of Public Instruction (DPI) is the state agency that advances public education and libraries in Wisconsin. Our mission is to advance equitable, transformative, and sustainable educational experiences that develop learners, schools, libraries, and communities in Wisconsin. Working at DPI offers you the opportunity to build on our long-standing commitment to public education so that students are learning the skills and knowledge necessary to become contributing members of our communities.

At DPI, we are committed to creating an environment where everyone feels safe, supported, and valued. Equity and inclusion are at the core of our organizational values, which include belonging, integrity, love, humility, and honor. These values guide how we build our teams, develop our leaders, and create a culture that empowers everyone to be their authentic selves. When employees are respected and valued for who they are and staff are held accountable for demonstrating that respect to others, we believe it drives greater engagement and collaboration, ignites creativity and innovation, and fosters connection between teams and those we serve.

We invest in our employees both at work and beyond. In addition to a comprehensive benefits package, employees receive access to an Employee Assistance Program with wellness resources, two hours of paid wellness time each month, and eight hours of paid volunteer time each calendar year to support causes that matter to them. We have a team-oriented atmosphere, focus on work-life balance, and offer a flexible work schedule for this position.

This You Tube video shares the benefits of working at DPI.

The Division of Academics is seeking applicants for an Executive Staff Assistant position. This position provides critical support to the Assistant State Superintendent (Division Administrator) and helps the division function effectively. If you’re passionate about public education and providing administrative support, please consider applying!

This position coordinates assignments and activities with administrative staff of six division Bureaus/Offices. Work is accomplished with a high degree of independent judgment. The position requires tactful monitoring of workflows and knowledge of roles and responsibilities within the division, knowledge of roles/responsibilities throughout the department, and working knowledge of other public and private agencies. The position performs office management duties for the division, including initiating, anticipating, and completing special projects needed by the division or as directed by the State Superintendent and Assistant State Superintendent.

The ESA develops division procedures, organizes and disseminates materials and information, and drafts/edits/proofreads documents. As division webmaster, this position requires the knowledge and skills to independently create, check content, and update web pages. The position requires proficiency with technology, including various software and cloud-based applications.

In this role, you will:

Provide confidential executive and administrative support to the Assistant State Superintendent/division administrator by managing communications, scheduling, correspondence, meeting coordination, research, and division operations to ensure efficient and effective leadership support.

Provide comprehensive administrative and operational support for the division by coordinating workflows, managing office processes and records, serving as a primary liaison, maintaining communications and web content, supporting personnel and compliance activities, and implementing process improvements to ensure efficient division operations.

Complete special projects and other assigned initiatives while actively supporting organizational goals.

Depending on qualifications, the salary will be between $31.60-$34.68 per hour (approximately $65,728 - $72,134 per year). For current and eligible former State employees, compensation will be set in accordance with the State…