Department Assistant (80%, 1-Year Appointment

Current Employees and Students: If you are currently employed or enrolled as a student at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Department Assistant (80%, 1-Year Appointment)

University Staff

Regular

Department Assistant

The University of Wisconsin-Green Bay seeks an energetic and detail-oriented administrative professional to serve as the core organizational support for the Resch School of Engineering (College of Science, Engineering and Technology) and the Marketing and Management Departments (Cofrin School of Business). Guided by our commitment to Provision Access to higher education across Northeast Wisconsin and Build Community on campus, this role creates a supportive, connected, and efficient environment where students, faculty, and visitors can thrive together.

As a primary point of contact, you will manage front-line office operations, coordinate academic events and accreditation activities, and execute essential financial and budget workflows. We are looking for a proactive communicator ready to Advance Fearlessly
, take ownership of operational logistics, and Empower Success across multiple academic units. At UW-Green Bay, we Express Gratitude for our dedicated team members and the distinct perspectives they bring—because when we support one another,
Together, We Rise
.

• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities in CSET and CSB
• Assist new employees/student employees with office supplies and office machines
• Manages office operations including mail, copy machines, and other office equipment
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Annual computer equipment inventory reporting to IT
• Confidential shredding coordination, loading, and delivery to designated area

• Schedules and secures resources for meetings, conferences, and work unit operations
• Schedules conference room
• Manages office operations including mail, copy machines, and other office equipment
• Coordinate meetings, advisory boards, committees and accreditation activities
• Plan and execute events including logistics, catering, and materials
• Finalize meeting minutes and track action items

• Processes Copy, supply orders
• Manage purchase orders, invoices and expense reports
• Track budgets, run reports and monitor funding

Resch School of Engineering and Cofrin School of Business

Hourly pay range of $20.00 - $22.00.

This position will earn an additional $0.80 per hour for all weekend hours worked, as well as for all hours worked between 6 p.m. and 6 a.m.

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

• High School Diploma at time of application
• Computer proficiency with the ability to use specialized software packages, database, spreadsheet and word processing, specifically Microsoft Office, along with the ability to acquire proficiency with other programs or platforms

• Bachelor’s Degree
• Experience in a higher education environment with working knowledge of university budgeting and finances as well as Universities of Wisconsin rules and regulations.
• Understanding of budget management
• Experience with web content management systems
• Experience with financial software

Position is a part-time (80%) University Staff Project appointment. The work hours for this position will be 7:45 a.m.

- 4:30 p.m., Monday through Friday on the Green Bay campus.

A criminal conviction investigation will be conducted on the finalist(s). In addition, if the final selected candidate has prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee misconduct will be completed. A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

To ensure consideration, please submit…