Office Administrator – Public Notices

USA TODAY Co., Inc. is a diversified media company with expansive reach at the national and local level dedicated to empowering and enriching communities. We seek to inspire, inform, and connect audiences as a sustainable, growth focused media and digital marketing solutions company. Through our trusted brands, including the USA TODAY NETWORK, comprised of the national publication, USA TODAY , and local media organizations, including our network of local properties, in the United States, and Newsquest , a wholly-owned subsidiary operating in the United Kingdom, we provide essential journalism, local content, and digital experiences to audiences and businesses.

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Location: Green Bay, WI – Green Bay Press-Gazette
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Pay: $15.00/hour
Work Arrangement: In-office - off of N. Broadway

LocaliQ/USA Today is looking for a Public Notice Coordinator to join our team. This is an administrative and customer service role focused on making sure public notices, legal notices, and advertisements are entered accurately, placed correctly, and processed on time.

You’ll work with customers, sales representatives, and internal teams throughout the day, while managing emails, phone calls, data entry, and time‑sensitive deadlines.

If you’re organized, dependable, detail‑oriented, and comfortable working with computers
, this could be a great fit for you.

• Process public notices and advertisements, ensuring information is accurate and deadlines are met
• Work directly with customers and sales representatives to answer questions and coordinate notice placement
• Manage daily emails, phone calls, reports, proofs, and other administrative responsibilities
• Enter information into multiple computer systems and maintain accurate records
• Coordinate with internal teams to resolve issues and keep work moving
• Manage changing priorities while maintaining a high level of accuracy and customer service

• Strong attention to detail and pride in getting things right
• Excellent organization and ability to manage deadlines
• Strong written and verbal communication skills
• Comfortable using computers and learning new software
• Professional customer service and phone skills
  
  Dependable, accountable, and able to work independently

Previous office, administrative, customer service, or data entry experience is a plus, but not required. We’ll train you on our systems and processes. Notary experience is also not required—I can assist with becoming a notary if needed.

You’ll receive hands‑on training and join a supportive team where your organization and attention to detail make a direct impact every day.

We offer Health, Dental and Vision coverage, a 401(k) with company match, Paid Time Off, and more.

If you’re someone who likes staying organized, helping people, and making sure the details are handled correctly, we’d love to hear from you.

The hourly rate for this role will range between $15.00 and $16.00. Vari able incentive compensation, including commissions, is not reflected in these figures and based on the role, may be applicable. Exact compensation may vary based on skills, experience, education level, location, and union representation, if applicable

USA TODAY Co., Inc. is a proud equal opportunity employer committed to building and maintaining a…