Executive Assistant - Corporate Projects & Engineering Group

Executive Assistant - Corporate Projects & Engineering Group

• Position type
  :
  In-office, with occasional flexibility based on business needs
• Supports
  : 400+ team members across the Projects & Engineering organization
• Travel
  :
  Up to 25%

Your Job

Georgia-Pacific is seeking an Executive Assistant to support the Corporate Projects & Engineering Group. In this role, you will be a critical partner to leadership, enabling team effectiveness through proactive executive support, with additional responsibilities for office coordination and operational processes.

You will work closely with leadership and team members to ensure smooth day-to-day operations, strong communication, and effective coordination across an organization of 400+ employees. This role requires a highly organized, detail-oriented individual who thrives in a fast-paced, collaborative environment.

Our Team

Our team is composed of individuals with diverse backgrounds across the Georgia-Pacific organization. The Projects and Engineering team partners with manufacturing facilities and external stakeholders to deliver capital projects across the United States.

As Executive Assistant, you are a key enabler of this work—supporting leaders and teams by managing executive priorities, coordinating activities, and ensuring processes run efficiently to support our success.

What You Will Do

Executive & Team Support (Primary Responsibilities)

• Manage calendars, travel arrangements, and priorities for leadership
• Develop, format, and organize presentations and key documents
• Coordinate onsite and offsite meetings, key programs, team events, and leadership offsites
• Provide comprehensive administrative support to leaders, supervisors, and the broader team
• Manage confidential information with discretion and professionalism

Onboarding, Transfers & Offboarding

• Facilitate onboarding for employees and contractors, ensuring a smooth and professional experience
• Coordinate system access, equipment, training requirements, and team integration activities
• Manage transfer and offboarding processes, including return of assets and system updates
• Act as the primary point of contact for hardware, software, and access requests
• SharePoint sites growth and strategy and support document management and knowledge sharing
• Coordinate training assignments and track completion through Learning Management Systems
• Partner with IT and internal stakeholders to ensure employees have the tools and access they need
• Serve as a key resource for SharePoint, Records & Information Management (RIM Compliance), and Learning Management System

Office Management & Administrative Support (Additional Responsibilities)

• Manage office logistics including supplies, equipment, mail, and visitor coordination
• Support meeting and event coordination including scheduling, setup, and catering arrangements
• Maintain distribution lists, team communications, and internal announcements
• Partner with Facilities, IT, and Security to ensure an efficient and welcoming work environment

Who You Are (Basic Qualifications)

• More than 7 years of administrative or executive support experience in a professional environment
• High School Diploma or GED
• Experience with Microsoft Office tools including Outlook, Word, Excel, and Power Point
• Strong organizational and time management skills with the ability to manage multiple priorities
• Proven experience coordinating schedules, meetings, and travel arrangements
• Strong communication skills and attention to detail
• Ability to travel up to 25%

What Will Put You Ahead

• Experience supporting leadership teams in a corporate or project-based environment
• Familiarity with SharePoint, document management systems, or learning management systems
• Experience coordinating onboarding or employee lifecycle processes
• Ability to manage…