Executive Assistant - Corporate Projects & Engineering Group

• Position type:
  In-office, with occasional flexibility based on business needs
• Supports: 400+ team members across the Projects & Engineering organization
• Travel:
  Up to 25%

• Location:
  
  Green Bay, WI
• Position type:
  In-office, with occasional flexibility based on business needs
• Supports: 400+ team members across the Projects & Engineering organization
• Travel:
  Up to 25%

Georgia-Pacific is seeking an Executive Assistant to support the Corporate Projects & Engineering Group. In this role, you will be a critical partner to leadership, enabling team effectiveness through proactive executive support, with additional responsibilities for office coordination and operational processes.

You will work closely with leadership and team members to ensure smooth day-to-day operations, strong communication, and effective coordination across an organization of 400+ employees. This role requires a highly organized, detail-oriented individual who thrives in a fast-paced, collaborative environment.

Our team is composed of individuals with diverse backgrounds across the Georgia-Pacific organization. The Projects and Engineering team partners with manufacturing facilities and external stakeholders to deliver capital projects across the United States.

• Manage calendars, travel arrangements, and priorities for leadership
• Develop, format, and organize presentations and key documents
• Coordinate onsite and offsite meetings, key programs, team events, and leadership offsites
• Provide comprehensive administrative support to leaders, supervisors, and the broader team
• Manage confidential information with discretion and professionalism

• Facilitate onboarding for employees and contractors, ensuring a smooth and professional experience
• Coordinate system access, equipment, training requirements, and team integration activities
• Manage transfer and offboarding processes, including return of assets and system updates

• Act as the primary point of contact for hardware, software, and access requests
• SharePoint sites growth and strategy and support document management and knowledge sharing
• Coordinate training assignments and track completion through Learning Management Systems
• Partner with IT and internal stakeholders to ensure employees have the tools and access they need
• Serve as a key resource for SharePoint, Records & Information Management (RIM Compliance), and Learning Management System

• Manage office logistics including supplies, equipment, mail, and visitor coordination
• Support meeting and event coordination including scheduling, setup, and catering arrangements
• Maintain distribution lists, team communications, and internal announcements
• Partner with Facilities, IT, and Security to ensure an efficient and welcoming work environment

• More than 7 years of administrative or executive support experience in a professional environment
• High School Diploma or GED
• Experience with Microsoft Office tools including Outlook, Word, Excel, and Power Point
• Strong organizational and time management skills with the ability to manage multiple priorities
• Proven experience coordinating schedules, meetings, and travel arrangements
• Strong communication skills and attention to detail
• Ability to travel up to 25%

• Experience supporting leadership teams in a corporate or project-based environment
• Familiarity with SharePoint, document management systems, or learning management systems
• Experience coordinating onboarding or employee lifecycle processes
• Ability to manage confidential information with discretion
• Experience working cross-functionally with facilities, IT, and external vendors
• A passion for leveraging AI and emerging technologies to streamline workflows, reduce manual workload, and create greater value for the team

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

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