Payroll Specialist

Payroll Specialist (Multi-State)

Green Bay, WI (Corporate Office) On-site position.

Home Instead is seeking a detail-oriented Payroll Specialist to join our Corporate Accounting/Finance team in Green Bay, WI. This role is responsible for supporting multi-state payroll operations, ensuring accuracy, compliance, and timely processing across multiple locations.

The ideal candidate is organized, analytical, and thrives in a fast-paced environment while managing multiple priorities. This position plays a key role in maintaining strong relationships with our Care Professionals and internal teams, while supporting the overall financial health of the organization.

• Process new hires and employee changes across multiple locations and jurisdictions
• Review payroll records to ensure accuracy, timeliness, and compliance with regulations
• Apply knowledge of multi-state payroll tax requirements, including withholding and reporting
• Process wage garnishments, levies, and other court-ordered deductions
• Research and resolve payroll discrepancies and process corrections as needed
• Ensure accurate and timely payments by reviewing claims and resolving issues
• Respond to employee payroll inquiries in a professional and timely manner
• Identify opportunities for process improvements and increased efficiency
• Perform additional duties as assigned

Education & Experience

• Associate degree in Accounting or related field preferred (or equivalent experience)
• 35 years of payroll experience required
• Experience with multi-state payroll tax requirements preferred
• Working knowledge of federal and state labor laws preferred
• Experience supporting employees with payroll-related questions is a plus

Technical Skills

• Strong Excel skills required
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• UKG experience preferred
• Well Sky experience a plus

Knowledge, Skills, and Abilities

• Strong attention to detail with a focus on accuracy and compliance
• Ability to interpret and apply payroll regulations across multiple jurisdictions
• Excellent communication skills and ability to build trust with employees and partners
• Strong organizational and problem-solving skills with the ability to meet deadlines
• Ability to work independently and maintain confidentiality of sensitive information
• Professional demeanor with strong customer service orientation

• Mission-driven organization focused on making a meaningful impact
• Collaborative and supportive team environment
• Opportunity to work with a growing, multi-state organization
• Full employee benefits, Health, Dental and Vision
• 401K with 4% company match
• Competitive compensation based on experience range is $23-$26 per hour

If you're a payroll professional who values accuracy, compliance, and making a difference, we'd love to hear from you.