City Clerk

The City of Green Bay Clerk's Office is seeking a City Clerk to performs work of considerable difficulty in supervising functions of the Clerk's Office. This position performs the statutory duties as set forth in Wisconsin Statutes §§ 62.09 (11) and Green Bay Code of Ordinances, and such additional duties as directed by the Director of Finance. Ensures administrative responsibilities of the City are carried out in a prompt, efficient, and lawful manner.

Plans, directs, coordinates, and manages the implementation of programs, operations and services of the Clerk’s Office. Responsible for leading Clerk’s office staff. Ensures effective hiring, training, safety, and evaluations of programs, policies, and procedures.

This position performs difficult and responsible clerical and administrative duties of a highly specialized nature. The successful candidate will exercise individual judgment and initiative and thrive in a fast-paced work environment.

Work Schedule: Monday - Thursday, 7:30 a.m.

- 5:00 p.m. and Friday, 7:30 a.m.

- 11:30 a.m., plus additional hours as required.

Hiring Range:$88,755 - $96,601/annually dependent upon qualifications.

No Residency Requirement.

The City of Green Bay is a leader in employee health and wellness with its Health/1265 program with a goal to engage all employees in their own health and well-being by providing insurance premium incentives and other benefits.

We are committed to fostering a diverse and inclusive work environment. We invite candidates of all backgrounds and experiences to apply, knowing that unique perspectives enhance our service to the community.

• Oversees Clerk's office daily operations of financial record keeping, cash collection, non-sufficient checks, and deposit of governmental receipts.
• Maintains special assessment billing, collection of charges, issues special assessment letters, account reconciliation, placement of unpaid specials on tax roll, and related records.
• Collects delinquent special charges, assessments, and personal property and maintain related records.
• Collects Development fees prior to approving plats and certified survey maps, maintains and releases cash bonds and letters of credit.
• Implements ordinances, policies, and directives of the Mayor, Common Council, and Director of Finance.
• Assists citizens, outside agencies, developers, and staff in bringing matters to the appropriate Department for resolution.
• Oversees organizational functionality and make changes to enhance efficiency of operations.

• Plans and directs all City elections.
• Oversees all election processes, including preparation, voter registration, voting, processing of ballots, canvassing, reporting of results, and post-election audits and other checks. Coordinates and ensures compliance with regulatory agencies, including the Wisconsin Elections Commission.
• Serves as the City’s Election Official, coordinating all aspects of the City’s General, Primary and Special Elections including administering all phases of elections within the City and directing the staff in maintaining voter registration files and absentee voting; training election officials, staffing polling places, interpreting election laws, and canvassing results.
• Appoint, train, and serve on the municipal Board of Canvassers to certify municipal election results.
• Compiles forms and information for City Council candidates. Receives Declarations of Candidacy, Nomination Papers, Campaign Registration Statements, and Financial Reports. Reviews candidacy papers for completeness and verifies nomination papers for sufficiency.

• Responsible for the oversight of the issuance of various City business licenses, including alcoholic beverage, operator, massage, cigarette, taxicab, and other licenses; all correspondence, appeals, and hearings.
• Responsible for the oversight of the issuance of animal licensing, permits, and appeals.
• Oversees City official records file maintenance, ensures documents are recorded and filed properly and oversees the monitoring, archiving and destruction of documents. Responsible for the care and custody of the corporate seal, contracts, deeds, agreements,…