Payroll Specialist

About Practice Tek

Stop scrolling-your dream job might just be here! At Practice Tek, we don't do ordinary, we do bold ideas, big impact, and endless opportunities to grow. Imagine working with teammates who celebrate your wins, challenge you to think bigger, and cheer you on every step of the way. Imagine building solutions that actually change lives and reshape how healthcare works. That's the vibe here: high-energy, high-impact, and 100% human.

Ready to jump in? Let’s go!

Title:

Payroll Specialist
Team:
Human Resources

Location:

San Diego, CA

Reports To:

Payroll Supervisor

The Payroll Specialist is responsible for supporting the accurate and timely processing of multi-entity payroll, ensuring compliance with federal, state/province, and local regulations. The ideal candidate has hands‑on experience with UKG and UKG's Workforce Management system and a strong attention to detail.

• Process bi‑weekly, semi‑monthly and/or off‑cycle payroll for hourly and salaried employees in the US and CAD using UKG.
• Maintain and audit employee timekeeping data within the Workforce Management system.
• Ensure accurate calculation of wages, overtime, bonuses, commissions, deductions, and taxes.
• Research and resolve payroll discrepancies, including timekeeping and pay issues.
• Ensure compliance with federal, state/province and local payroll laws and regulations as well as Canadian federal and provincial regulations.
• Assist with payroll‑related audits and provide supporting documentation as needed.
• Prepare payroll reports, reconciliations, and variance analyses, if needed.
• Support year‑end processes including W‑2s and other required filings.
• Work directly with employees and managers to resolve payroll and timekeeping issues, via email, phone or through the ticketing system with timely communication and appropriate escalation.
• Identify opportunities to improve payroll processes, controls, and system efficiencies.

• 2–3 years of payroll experience.
• At least 1 year of hands‑on experience with UKG.
• At least 1 year of experience with UKG's Workforce Management System; working knowledge of payroll laws and regulations, incl. California wage and hour rules.
• Strong attention to detail with a high level of accuracy.
• Ability to manage deadlines in a fast‑paced environment.
• Intermediate and regular use of Microsoft Excel (VLOOKUP/XLOOKUP, pivot tables) for payroll reconciliation and audits.
• Analytical and problem‑solving skills.
• Strong organizational and time‑management abilities.
• Clear and professional communication skills with a customer‑service mindset.
• High level of discretion and confidentiality.
• Process‑oriented mindset with continuous improvement focus.

• Experience supporting payroll for multiple states and Canada.
• Payroll certification (FPC or CPP) is a plus.

If you’re excited to bring your ideas, energy, and expertise to a team that’s shaping the future of healthcare, we can’t wait to hear from you. Apply today and let’s make healthcare simpler, smarter, and better. Together.

At Practice Tek, we determine compensation by considering market data, internal equity, and each candidate’s skills and experience. For this position, we reasonably expect to pay between $60,000 - $65,000. This role is also eligible for benefits, including health, dental, vision, paid time off, 401(k) with company match, and may be eligible for additional compensation such as bonuses or equity, as applicable.

Practice Tek is an Equal Opportunity Employer. We are committed to creating an inclusive environment where all employees feel valued and supported. All qualified applicants will receive fair treatment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, age, disability, veteran status, genetic information, marital status, uniformed service status, or any other characteristic protected under applicable law.

This job description is not a contract of employment and does not alter the at‑will relationship between Practice Tek and its employees.