Grants and Research Program Specialist

Grants And Research Program Specialist

The Program Specialist works directly with principal investigators to carry out administrative functions related to sponsored grants, agreements and/or award management. They will advise on pre-award issues, as well as review, approve, and negotiate grants, contracts, and agreements on behalf of the institution, and are responsible for reviewing work submitted from campus partners prior to submission to sponsor for consideration. The position ensures proposal and award compliance with laws, regulations, policies, and terms and conditions, including 2 CFR § 200, Uniform Guidance.

Under the direction of the Director of Grants and Research, the Grants and Research Program Specialist works in the Office of Grants & Research (OGR) and will assist with all office activities and functions.

Key job responsibilities include:

• Working with the Office of Grants and Research team members in all aspects of proposal and budget development and management, including:
• Assisting in facilitating team formation, conceptualization, writing and review of individual and collaborative grant proposals aimed at addressing institutional strategic initiatives
• Working with faculty, staff, and administrators to improve grant seeking and writing skills including developing and conducting proposal development trainings, workshops, and web based support materials to improve grant seeking and writing skills
• Researching, identifying, and disseminating information on funding sources (e.g., internal system, federal, state, and private) related to project/research ideas/interests (to individuals, groups, or entire campus as appropriate)
• Assisting with all aspects of budget development and budget management, including some oversight and consultation with both sponsored and non-sponsored budgets.
• Assist UW-Green Bay's Continuing Education and Workforce Training unit in all aspects of proposal and budget development and management, including:
• Coordinating all aspects of proposal submissions, including assistance with research, data collection methods, writing, editing, budget development, goals, objectives, outcomes, and/or other supporting materials
• Developing budget models as well as drafts of grant budgets and budget justifications
• Reviewing, interpreting, negotiating, and processing complex extramural award and subaward documents, proposals, and agreements according to established policies and procedures to adhere to timelines and meet unit objectives
• Coordinating with appropriate university offices and staff to promote federal, state, Universities of Wisconsin and institutional policy compliance, including initial review of all contracts and agreements and facilitating campus response with appropriate offices
• Assisting with post-award grant spending and review.

The home campus of this position is Green Bay and the successful candidate may occasionally be required to travel to or work at the Marinette, Sheboygan or Manitowoc Campus, based on operational needs.

Position is a full-time Academic Staff appointment. A pre-employment education check which includes, but is not limited to, the verification of academic credentials will be conducted on the finalist(s). A criminal conviction investigation will be conducted on the finalist(s) and if there is prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee misconduct.

In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

To ensure consideration, please submit application materials by Sunday August 23, 2026.