Purchasing Specialist

The Clay County Sheriff's Office seeks a Purchasing Specialist to support law enforcement operations through efficient procurement of goods and services. This role manages bids, quotes, and purchase orders; ensures compliance with public purchasing laws and agency policies; and maintains accurate records and vendor relationships. The specialist coordinates with internal divisions to forecast needs, track inventory, and optimize costs while upholding transparency and ethical standards.

Ideal candidates are detail-oriented, organized, and committed to public service in a fast-paced, mission-driven environment.

Responsibilities

• Manage purchasing process for goods and services, from requisition to purchase order and delivery
• Obtain and evaluate bids, quotes, and proposals in line with public procurement regulations
• Maintain accurate purchasing records, contracts, and compliance documentation
• Coordinate with internal divisions to forecast needs and plan purchases
• Develop and maintain vendor relationships, resolving issues with pricing, quality, and delivery
• Monitor budgets, track expenditures, and identify cost-saving opportunities
• Use purchasing and ERP systems for data entry, reporting, and approvals
• Support audits and reporting requirements related to purchasing activities
• Ensure adherence to agency policies, ethical standards, and Florida procurement laws
• Assist with inventory coordination and asset tracking for critical law enforcement supplies

Required Skills

• Public sector procurement
• Contract management
• Bid and RFP administration
• Vendor management
• Purchasing software/ERP systems
• Data entry and recordkeeping
• Budget and cost analysis
• Inventory coordination
• MS Excel and Office Suite
• Compliance with purchasing laws