Tax Administrator

Job Location:

Central Administration Building, 1755 Town Park Blvd

Status:
Full Time

Department:
Income Tax

Reports to:

Director of Finance

Pay grade 11: $68,557 - $102,835

Under general direction of the Director of Finance oversees the day-to-day operations of the Income Tax Division plans, organizes and implements programs and administers the operations and staff of the Division.

Bachelor's degree from an accredited four-year college or university in applicable field plus two (2) or more years’ experience in finance, income tax, accounting, auditing or other progressively responsible experience which provides the desired knowledge, skills, and abilities to perform the essential functions of the position. Certified Public accountant license preferred.

• Supervises, plans and directs the operation of the Income Tax Division (e.g., recommends and develops policies and procedures; interviews applicants; recommends hiring, discipline, and firing; leads, motivates, collaborates, empowers, coaches, trains and instructs employees; assigns and directs work; appraises and evaluates performance; addresses complaints and resolves problems; conducts orientation; prepares and conducts employee reviews; ensure efficient organization and completion of work;
  
  approves timesheets and leave requests; and assists with hiring; etc.).
• Communicates with taxpayers regarding income tax questions and related matters (e.g., communicates regarding notices; reviews tax returns with balances owed and communicates with taxpayers; prepares failure-to-file program listings and mailings; creates templates for mailing; prepares estimated tax listing and mailings; works with vendors on e-file system; updates e-file database; etc.).
• Ensures enforcement of municipal tax ordinances, rules, and regulations to promote compliance and secure timely payment of taxes from taxpayers and businesses (e.g., reviews returns and assists staff in reviewing returns for completeness and accuracy; answers taxpayer questions; consults other tax administrators on questions/issues; contract and consults with third party debt collection attorneys; assists with preparation of court cases at municipal court;
  
  communicates with Ohio Dept. of Taxation on Municipal Income Tax Opt-in program; reviews returns filed through Muni Opt-In program for accuracy; etc.); oversees updates to tax ordinances; updates and creates new tax forms; conducts trainings for staff regarding Ohio Revised Code/Tax Ordinances; etc.
• Prepares and analyzes tax revenue reports to support division operations and financial planning (e.g., runs reports; evaluates and analyzes data in reports; prepares charts; prepares year over year collection data and future estimates; creates new reports to analyze data; consults with and reports information to Finance Director on a regular basis; prepares quarterly reports to Council and Mayor; prepares monthly/year-to-date revenue comparisons;
  
  reconciles daily deposits in tax system; etc.).
• Administers and oversees the income tax software system to ensure effective operation, functionality and user support (e.g., directs consultants to update program; communicates with vendor on program issues; contacts vendor regarding requests to add program features or reports; etc.).
• Reviews and approves refund requests in accordance with applicable ordinances and established procedures (e.g., reviews auditor determination as to refund eligibility; reviews auditor calculations on refund amount; ensures that appropriate documentation supports refund request and amount; adjusts refunds to match information; sends incomplete, missing, or incorrect refund requests back to auditor for review; approves final refund requests; etc.).

Knowledge of: Department practices and procedures*; office practices and procedures; personnel rules and regulations*; auditing principles; accounting; government structure and process;
Municipal Income Tax Rules, Regulations and Ordinances;
Ohio Revised Code Tax Law; employee training and development; project management; supervisory principles and practices;
Microsoft Office Products; VIP Analytics*; VIP Accounting Suite*;
City Tax Suite*; UKG Kronos*.

Skill in: Computer operation and use of modern office equipment.

Ability to: Carry out detailed but basic written or oral instructions; interpret a variety of instructions in written, oral, picture, or schedule form; deal with problems involving several variables within familiar context; apply management principles to solve problems; exercise independent judgment and discretion; compile and prepare reports; train or instruct others; respond to routine inquiries from public and/or officials; prepare and deliver speeches and presentations;

communicate effectively; understand a variety of written and/or verbal communications; cooperate with coworkers on group projects; develop and maintain effective working relationships; handle sensitive…