Office Manager

Department:
Building Science

Lerch Bates is seeking an Office Manager to support our East Coast team. This role serves as a key operational partner to the Regional Director and East Coast Area Business Manager while ensuring the office functions efficiently, professionally, and in alignment with business needs.

One of the biggest advantages of working at Lerch Bates is that we are 100% employee‑owned through our Employee Stock Ownership Plan (ESOP).

Unlike many companies that offer only a salary and retirement plan, eligible employees receive company‑funded ESOP shares at no cost to them as part of their long‑term retirement benefits.

As Lerch Bates grows, employee‑owners share in the company's success. For many employees, the ESOP becomes one of the most valuable financial benefits of their career by helping build meaningful long‑term wealth in addition to their salary and traditional 401(k).

When you join Lerch Bates, you are not just building better buildings. You also have the opportunity to build your financial future alongside the company's success.

Lerch Bates (LB) is a global technical consulting firm focused on improving how buildings perform for owners, designers, and the people who use them every day. For more than 75 years we’ve partnered on some of the world’s most complex and high‑profile projects. Today we provide Total Building Performance expertise that integrates Building Science and Building Flow into a unified delivery model.

Our work spans design, construction, investigation, repair, rehabilitation, management, and modernization with one consistent goal: helping clients make confident, well‑informed decisions in an increasingly complex built environment.

We are 100% employee‑owned through our ESOP. That means when the company succeeds, our employee‑owners share in that success. It's more than a retirement benefit—it's an ownership mindset backed by the opportunity to build long‑term financial value while helping shape the future of the company.

The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make.

• Manage day‑to‑day office operations to ensure an organized, efficient, and professional work environment.
• Monitor and maintain office and project‑related inventory, office supplies, and vendor relationships.
• Provide administrative support including scheduling, calendar management, meeting coordination, and correspondence.
• Support office equipment, copier maintenance, and service coordination.
• Handle incoming and outgoing mail, shipping, deliveries, and related logistics in a timely and accurate manner.
• Maintain organization and presentation of common areas, conference rooms, kitchens, and reception areas.

• Partner with the Regional Director, East Coast Area Business Manager, and office staff to support daily business needs and operational priorities.
• Assist with client and consultant project administration activities.
• Support contract administration and project documentation processes.
• Coordinate meetings, team events, meals, and other office activities as needed.
• Support internal processes and project tracking efforts to improve efficiency and alignment with company standards.
• Assist with special projects and cross‑functional initiatives in support of organizational goals.

• Maintain front desk operations, including greeting visitors and creating a professional, welcoming environment.
• Serve as a point of contact for vendors, service providers, and building management as needed.
• Coordinate vendor services, office maintenance activities, and facility‑related needs.
• Ensure office communications and interactions reflect Lerch Bates' commitment to professionalism and client service.
• Foster positive working relationships with employees, clients, consultants, vendors, and other stakeholders.

• Manage kitchen and office supply inventory, ordering and stocking…