Office Manager

Job Details

Location:

Greenbelt, MD
Salary Range: $65,000 - $75,000 per year
Department:
Building Science

Lerch Bates is seeking an Office Manager to support our East Coast team. This role serves as a key operational partner to the Regional Director and East Coast Area Business Manager while ensuring the office functions efficiently, professionally, and in alignment with business needs.

As an Office Manager, you will oversee daily office operations, provide administrative and project support, coordinate office resources, and help maintain a highly organized and welcoming work environment. You will collaborate closely with office staff, leadership, clients, consultants, and vendors to support business operations and contribute to a positive employee and client experience.

• Manage day‑to‑day office operations to maintain an organized, efficient, and professional workplace.
• Monitor and maintain office and project‑related inventory, supplies, and vendor relationships.
• Provide administrative support including scheduling, calendar management, meeting coordination, and correspondence.
• Support office equipment, copier maintenance, and service coordination.
• Handle incoming and outgoing mail, shipping, deliveries, and related logistics.
• Maintain organization and presentation of common areas, conference rooms, kitchens, and reception areas.
• Partner with the Regional Director, East Coast Area Business Manager, and office staff to support daily business needs and operational priorities.
• Assist with client and consultant project administration activities.
• Support contract administration and project documentation processes.
• Coordinate meetings, team events, meals, and other office activities.
• Support internal processes and project tracking efforts to improve efficiency and alignment with company standards.
• Assist with special projects and cross‑functional initiatives.
• Maintain front desk operations, greet visitors, and create a professional, welcoming environment.
• Serve as a point of contact for vendors, service providers, and building management.
• Coordinate vendor services, office maintenance activities, and facility‑related needs.
• Ensure communications reflect Lerch Bates' commitment to professionalism and client service.
• Foster positive relationships with employees, clients, consultants, vendors, and stakeholders.
• Prepare workstations, materials, and office resources for new employee onboarding.
• Support office readiness and operational efficiency through proactive planning and coordination.
• Identify opportunities to improve office processes, organization, and overall workplace experience.

• High school diploma or equivalent required;
  Associate's or Bachelor's degree in Business Administration or a related field preferred.
• 3+ years of experience in office management, administrative support, or a related operational role.
• Experience supporting multiple teams or departments within a fast‑paced, client‑facing environment.
• Demonstrated ability to manage office operations with high organization, accountability, and attention to detail.
• Strong communication and interpersonal skills.
• Experience supporting administrative, operational, project, or marketing‑related initiatives.
• Strong planning, coordination, and project tracking capabilities.
• Sound judgment and discretion when handling confidential and sensitive information.
• Ability to manage multiple priorities simultaneously while maintaining a high standard of quality and professionalism.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Experience with Bluebeam or similar software platforms preferred.
• Proactive, solutions‑oriented mindset with the ability to anticipate needs and improve processes.
• Self‑directed, adaptable, and capable of operating with a high degree of ownership and initiative.
• Strong organizational skills with a commitment to efficiency, collaboration, and continuous improvement.

• Competitive compensation
• 100% Employee‑Owned ESOP (company‑funded retirement benefit)
• Health, dental, and vision insurance
• Paid time off (starting at 17 days annually)
• 10 paid holidays
• 401(k) with employer match
• Paid parental…