Administrative Assistant

About the Role At ReMarkets, operations move quickly, priorities shift fast, and strong administrative support plays a critical role in keeping the business organized, responsive, and running efficiently.

The Administrative Assistant is a highly visible support role that helps drive day-to-day coordination across procurement, logistics, office operations, inventory management, and cross-functional business activities. From helping maintain smooth operational workflows to supporting shipments, vendor coordination, reporting, and facility needs, this role is at the center of keeping teams connected and operations moving forward.

This position is ideal for someone who thrives in a fast-paced environment, enjoys variety in their day, takes pride in staying organized, and is energized by supporting both people and operations behind the scenes. Success in this role requires strong communication, adaptability, attention to detail, and the ability to balance multiple priorities with professionalism and urgency.

What You Will Do (Key Responsibilities):

Administrative & Office Support Coordinate scheduling, meetings, and general administrative activities

Support internal communication and follow-up across departments

Maintain organization of shared documents, operational trackers, and records

Assist with administrative workflows and day-to-day operational coordination

Support leadership and departmental teams with administrative tasks as needed

Procurement & Inventory Support Coordinate ordering of consumables, office supplies, and operational materials

Monitor inventory levels and proactively communicate low stock concerns

Maintain accurate inventory tracking records and usage logs Communicate with vendors regarding orders, pricing, delivery timelines, and service needs

Assist with procurement documentation and purchasing-related activities

Logistics Coordination Coordinate inbound and outbound shipments, including parcel and freight shipments

Track deliveries and assist with resolving shipment delays or logistics-related issues

Communicate shipment status updates and follow through with internal stakeholders

Maintain shipment documentation and related records

Reporting & Operational Tracking Maintain and update operational trackers related to inventory, spend, shipments, and departmental activities

Assist in preparing operational reports and summaries for leadership review

Support SQDC board updates and daily/weekly operational metrics tracking

Ensure reporting accuracy, organization, and timely updates

Cross-Department & Facility Support Serve as a support resource for operations, HR, security, and facilities-related needs

Assist with coordination and follow-up on requests across departments

Coordinate office and facility-related needs, including pantry supplies, cleanliness, and vendor services

Work with facilities teams and external vendors, including CBRE and cleaning services

Support maintenance of a clean, organized, and professional workplace environment

Other responsibilities as assigned.

What You Bring (requirements):2–3 years of administrative, office support, operations, procurement, logistics, or related experience preferred

Strong organizational and multitasking abilities

Excellent communication and follow-up skills

High attention to detail and accuracy in data tracking and reporting

Ability to work independently while effectively prioritizing competing tasks

Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and Power Point Strong  problem-solving and time management skills

Experience supporting operational or facility-related activities preferred

High attention to detail and commitment to data accuracy, consistency, and governance.

Ability to handle sensitive operational and workforce data with discretion and professionalism.

What You Are as Our Administrative Assistant (Soft Skills):

You are highly organized – able to manage multiple tasks, priorities, and follow-ups while keeping operations running smoothly and efficiently.

You are a clear communicator – able to coordinate effectively across departments, vendors, and leadership teams with professionalism and responsiveness.

You are detail-oriented…