Contractor Support Specialist

DePauw University is an Equal Employment Opportunity

Employer:

Women, members of underrepresented groups, and persons with disabilities are encouraged to apply. Position will remain open until filled. This position is not eligible for immigration sponsorship at this time.

This position will manage, direct, schedule, and coordinate contracted resources for DePauw University to perform construction, corrective maintenance, preventive maintenance, testing, inspection, compliance, and other contracted services that are necessary for the campus physical assets.

• Scheduling of contractors
• Coordinating contracted work with all campus stakeholders
• Communicating necessary aspects of contractor work to affected parties
• Ensuring that contractor safety and security expectations are met
• Managing all aspects of contracted work execution to meet work and service requirements
• Coordinating equipment turnover within the Facility Operations team
• Assisting with contracted work planning and administrative activities such as defining contractor work scope, issuing Requests for Proposal (RFPs), securing and evaluating competitive bids, issuing Purchase Orders, reviewing and filing field service reports, and processing payment for assigned contracted work

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Communicate proactively and effectively with team members to understand the needs and activities associated with the contracted work and to keep stakeholders informed of contracted work progress.
• Specify work for contractors and write bid specifications, as necessary.
• Coordinate external vendors for estimating, scheduling, and quality control measures.
• Issue purchase orders and approve invoices for contracted work.
• Provide work updates and periodic timely and accurate reports to Facilities Management on contracted work being performed.
• Serve as primary point of contact between the Facilities Management team and contracted vendors.
• Maintain contractor relations and forecasted needs throughout the year.
• Conduct contractor safety training, badging, and identification practices established by Facilities Management.
• Administer contractor safety and security requirements established by the University and Facilities Management.
• Ensure that contracted work meets scope requirements, safety expectations, and quality requirements.
• Coordinate all contracted work with campus community, other campus schedules, and other FM teams.
• Ensure that all contractor safety and security requirements and programs are in place and met.
• Other duties as assigned.

• Accountability
  - Ability to accept responsibility and account for his/her actions.
• Coaching and Development
  - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
• Communication, Oral
  - Ability to communicate effectively with others using the spoken word.
• Communication, Written
  - Ability to communicate in writing clearly and concisely.
• Detail Oriented
  - Ability to pay attention to the minute details of a project or task.
• Diversity Oriented
  - Commitment to valuing a variety of different experiences, encouraging input and collaboration from campus stakeholders, including being mindful of experiences related, but not limited to: age, gender, race, ethnicity, religion, socio-economic status, LGBTQ, and/or job type.
• Interpersonal
  - Ability to get along well with a variety of personalities and individuals.
• Initiative
  - Ability of the individual to act and take steps to solve or settle an issue.
• Management Skills - ability of the individual to achieve desired outcomes by setting goals and priorities that deliver results.
• Organized
  - Possessing the trait of being organized or following a systematic method of performing a task.
• Reliability
  - Ability to be dependable and trustworthy.
• Safety Awareness – Ability to identify and correct conditions that affect employee, student and campus…