Accounts Receivable Specialist

TEVET is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Accounts Receivable Specialist

The Accounts Receivable Specialist is responsible for managing customer receivables, processing invoices and payments, maintaining accurate account records, supporting collections activities, and ensuring timely and accurate revenue-related transactions. This role collaborates with internal teams, vendors, and customers to support efficient financial operations and exceptional customer service.

• Process vendor invoices and prepare customer invoices.
• Receive and post customer payments including checks, wire transfers, and credit card payments.
• Monitor customer accounts for non-payments, delayed payments, and discrepancies.
• Initiate collection activities for past‑due balances.
• Apply customer credits and refunds appropriately.
• Perform account reconciliations and maintain accurate records.
• Assist with month‑end close activities related to revenue recognition.
• Ensure alignment between vendor billing and customer invoicing.
• Collaborate with internal stakeholders, vendors, and customers to resolve billing issues.
• Maintain documentation and correspondence related to customer accounts.

• Exercises judgment in resolving customer account issues, collections activities, payment application discrepancies, and reconciliation matters within established policies and procedures.

• Strong attention to detail and organizational skills.
• Ability to apply sound judgment and logic to accounting issues.
• Proactive approach to process improvement.
• Ability to solve practical problems with limited standardization.
• Intermediate proficiency in Microsoft Excel and Microsoft Office Suite.
• Experience with enterprise accounting systems;
  Net Suite experience preferred.
• Credit card processing experience preferred.
• Customer focus, accountability, problem solving, and attention to detail.

Regularly required to sit, communicate, and use a computer. Occasionally required to stand and walk. Close visual acuity is required for reviewing financial data, preparing reports, and working with computer systems.

Responsible for accurate processing, recording, and reconciliation of receivable transactions and customer payments. Primarily office‑based work in a professional environment with extensive computer usage and interaction with internal and external stakeholders.

• Bachelor's degree in Business Administration, Accounting, Finance, or related field; equivalent experience may be considered.
• 3–5 years of Accounts Receivable and/or collections experience preferred.
• Experience calculating discounts, interest, commissions, percentages, and related financial figures.

• Effectively leverage approved company AI tools and resources to enhance productivity, streamline workflows, and improve quality and efficiency while complying with company policies.
• Contribute to continuous improvement by identifying AI use cases, sharing best practices, documenting results, and supporting team adoption.

• Support and uphold the Quality Management System (QMS).
• Follow document control practices and use current approved documentation.
• Support compliance with company policies and applicable regulations.