Final Construction Records Coordinator

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Transportation:
The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance.

Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

Role Overview:

As a Final Records Coordinator, you will conduct a District review of final construction records. You will routinely communicate with INDOT employees from all divisions including Contractor personnel, Consultants, City or County officials, Federal Highway Administration (FHWA) personnel, and Central Office personnel for final construction record input or inventory queries and concerns. You will personally meet with all parties on an as-needed basis.

You are also responsible to maintain a timeline database of completed construction contracts up to their transfer to Central Offices.

Main responsibilities to include:

Works with INDOT personnel and contractor personnel to receive Final Construction Records documentation on a timely basis
Provides training and direction with the goal of aiding the Professional Engineer and/or Project Supervisor, consultant, and contractor compilation of necessary construction data for Final Contract Review (FCR) submission
Visits Field Offices as required for audit questions or paperwork transfer

Location:

This position is with INDOT's Greenfield District.

The salary for this position traditionally starts at $39,000.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

The essential functions of this role are as follows:

• Research and compile information on specific aspects of the program such as procedures, needs and policies.
• Answer basic customer questions about program policies and procedures.
• Establish, organize, and maintain current and historical files related to the program.
• Collect information to help in the preparation of program reports, develop applications, prepare budget allocations and/or purchasing of consultative services.
• Maintain, organize, and monitor program assets.
• Schedule, prepare, and disseminate all program related training materials.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

Individuals in this role should minimally be able to articulate or demonstrate the following:

• General knowledge of the program area.
• Working knowledge of applicable legislation, guidelines, agency policy and professional standards and practices.
• Ability to research and compile specific topics related to program area.
• Ability to communicate orally and in writing.
• Ability to operate effectively in a group decision-making process.
• Tact in dealing with other agency personnel and the…