Purchasing Specialist

Purchasing Specialist

The Purchasing Specialist manages high-volume purchase order processing and supports end-to-end procurement activities to ensure uninterrupted material availability for production and projects. This role requires meticulous data entry, strong collaboration with cross-functional teams, and proactive communication with suppliers and internal stakeholders to maintain accurate orders, resolve issues, and support continuous improvement in procurement performance.

• Enter 20–40 purchase orders per day, each containing up to 100–150 lines, accurately and efficiently using manual data entry processes.
• Manage more than 200 purchase order lines weekly in SAP to ensure material availability that supports production schedules and maintains supply continuity across multiple projects.
• Align procurement activities with demand signals, production readiness, and project timelines by partnering closely with engineering, production planning, and warehouse operations.
• Adjust purchase order quantities, delivery dates, and priorities to maintain supply continuity and prevent production delays.
• Maintain and update material master data, including lead times, pricing, and specifications, to support accurate MRP and procurement planning.
• Investigate and resolve receiving discrepancies, supplier documentation issues, and invoice mismatches in collaboration with vendors and internal stakeholders.
• Support the monitoring of supplier performance metrics, including on-time delivery and lead time adherence, to help drive supplier reliability and continuous improvement.
• Track purchasing activity and assist in reporting procurement and supplier performance data for management review.
• Follow established standard work procedures and guidelines to ensure consistency and compliance in purchasing processes.
• Utilize Excel for data entry, tracking, and reporting, and Outlook for professional communication with internal and external contacts.
• Communicate effectively via phone and email with internal teams and suppliers to provide updates on orders, address issues, and ensure adherence to current processes.
• Ensure a high level of attention to detail and data accuracy in all purchasing and documentation activities.
• Multitask and manage time effectively to meet deadlines and handle multiple purchase orders and priorities simultaneously.
• Exhibit a driven attitude, strong work ethic, and willingness to hold individuals accountable to established processes and timelines.

• 5–8 years of purchasing or buying experience, preferably in a high-volume, manufacturing or production-oriented environment.
• Experience working with ERP systems; familiarity with D365 is highly desirable.
• Proficiency with SAP for managing purchase orders and material master data.
• Strong communication skills with the ability to interact professionally with internal stakeholders and external suppliers, providing clear updates on orders and issues.
• Ability to follow standard work procedures and guidelines consistently.
• High level of accuracy and attention to detail in manual data entry and documentation.
• Proficiency in Microsoft Excel for data entry, tracking, and reporting.
• Proficiency in Microsoft Outlook for email and calendar management.
• Ability to multitask, prioritize, and manage time effectively to meet deadlines.
• Demonstrated driven attitude and strong work ethic.
• Confidence in holding internal and external partners accountable to established processes and expectations.

• Experience with D365 ERP is a plus.
• Experience in purchasing, purchase orders, and procurement processes in a manufacturing or similar environment.
• Comfort working with large volumes of purchase order lines and manual data entry.
• Ability to collaborate effectively with engineering, production planning, warehouse operations, and finance teams.
• Analytical mindset to support tracking and reporting of procurement and supplier performance data.
• Experience monitoring supplier performance metrics, such as on-time delivery and lead time adherence.

This role operates in a professional, business casual office environment with regular…