Entry Level Buyer

Purchasing Specialist

The Purchasing Specialist manages a high volume of purchase orders and line items to ensure material availability, support production schedules, and maintain supply continuity across multiple projects. This role requires strong attention to detail, accurate data entry in SAP and other ERP systems, and effective communication with internal teams and external suppliers. The position offers growth opportunities within a rapidly expanding organization, as well as performance-based incentives and merit increases.

• Enter purchase orders accurately and efficiently, processing approximately 20–40 purchase orders per day, each potentially containing 100–150 lines.
• Manage more than 200 purchase order lines weekly in SAP to ensure material availability and support production schedules across multiple projects.
• Follow standard work procedures and procurement guidelines to maintain consistency and compliance in purchasing activities.
• Utilize Excel for data entry, tracking purchasing activity, and supporting reporting of procurement and supplier performance data.
• Use Outlook and phone communication to coordinate with internal stakeholders and external suppliers regarding orders, updates, and issue resolution.
• Partner with engineering, production planning, and warehouse operations to align procurement activities with demand signals, production readiness, and project timelines.
• Adjust purchase order quantities, delivery dates, and priorities to maintain supply continuity and prevent production delays.
• Maintain and update material master data, including lead times, pricing, and specifications, to support accurate MRP and procurement planning.
• Investigate and resolve receiving discrepancies, supplier documentation issues, and invoice mismatches in collaboration with vendors and internal teams.
• Support monitoring of supplier performance metrics, including on-time delivery and adherence to lead times.
• Track purchasing activity and contribute to reporting on procurement and supplier performance.
• Communicate clearly and professionally with internal and external customers, providing updates on orders, addressing issues, and ensuring adherence to established processes.
• Multitask and manage time effectively to meet deadlines in a high-volume, fast-paced purchasing environment.
• Exhibit a driven attitude and strong work ethic while consistently ensuring data accuracy and attention to detail.

• Minimum 6+ months of purchasing or buying experience.
• Experience working with ERP systems; familiarity with D365 is highly beneficial.
• Strong Excel skills for data entry, tracking, and reporting.
• Proficiency with Outlook for email communication and coordination.
• Strong communication skills, with the ability to interact effectively with internal teams and external suppliers.
• Ability to provide clear updates on orders, issues, and process adherence, and to hold individuals accountable when necessary.
• High attention to detail and a strong focus on data accuracy in manual entry environments.
• Ability to multitask and manage time effectively in a high-volume purchasing environment.
• Driven attitude and strong work ethic, with a commitment to meeting deadlines and supporting production needs.

• Experience with D365 ERP is a plus.
• Experience managing high volumes of purchase order lines in a manufacturing or production environment.
• Familiarity with monitoring supplier performance metrics such as on-time delivery and lead time adherence.
• Experience maintaining and updating material master data, including lead times, pricing, and specifications.
• Ability to investigate and resolve receiving discrepancies, supplier documentation issues, and invoice mismatches.
• Comfort working cross-functionally with engineering, production planning, and warehouse operations.
• Interest in long-term growth opportunities within a company that is planning significant expansion over the next several years.
• Eligibility for bonus potential twice a year upon conversion to a permanent role.
• Openness to participating in merit reviews that can lead to pay increases.

This is a full-time role with…