Administrative Assistant

School Year Administrative Assistant (10 month) starting from $20.99/hour

Greenfield Public Schools Newton Elementary School - Greenfield, Massachusetts

Starting Date: Immediately

• Provide direct administrative assistance to the principal as well as site staff as required
• Greet and direct all visitors in a friendly and professional manner
• Operate a variety of general office equipment
• Receive, process, and distribute incoming mail, deliveries and interoffice correspondence as well as prepare and process outgoing mail and packages as necessary
• Provide public relations and liaison services between the principal, administrators, staff, parents, students, external agencies, and the general public by initiating, retrieving, and responding to various forms of communication as appropriate
• Coordinate the flow of communications and information to support ongoing school operations
• Create and distribute various materials, both physical and/or electronic, such as letters, forms, notices, lists, schedules, calendars, flyers, memos, etc. as necessary
• Prepare, verify and submit payroll materials and purchase requisitions
• Place requests for, and follow up on, technology, maintenance, and equipment repairs, and services
• Assist with coordinating office and school events as instructed
• Place and answer telephone calls to provide information, record messages, and screen calls
• Compose and transcribe correspondence, bulletins, memorandums, reports, recommendations, and other materials
• Responsible for the school filing system
• Order and maintain school supplies
• Record financial transactions and balance school fund accounts
• Keep attendance records of students as well as administrative and support staff
• Log student and staff information and assist with data management and emergency management systems (Power School, AESOP/Frontline, etc)
• Assist in planning and execution of school emergency operations procedures (evacuation, lockdowns, accountability of staff, etc)
• Help teachers and administration coordinate volunteers in the school
• Coordinate family telephone calls for events, delays, early releases, and cancellations
• Coordinate student incoming and outgoing transportation including field trips
• Handle student registration
• Coordinate substitute coverage for absences of staff; provide instructions and distribute materials to the substitute and complete all follow‑up work associated with absences
• Perform administrative tasks to ensure the staff can work efficiently; perform copying, filing and general administrative support and attempt to correct malfunctioning equipment and/or alert repair personnel to the problem
• Maintain calendars of class/school events
• Update informational bulletin boards daily/weekly
• Work with other administrative assistants, secretaries, and central office administration to ensure good office procedures
• Maintain confidentiality in all matters related to student information, personnel and other matters of a confidential nature
• Perform such other appropriate tasks as may be assigned

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, sit, stoop, squat, kneel, crouch, or crawl; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; talk or hear and taste or smell. The employee is frequently required to sit and occasionally required to walk. The employee must regularly lift and/ or move up to 10 pounds and occasionally lift and/ or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

HOURS: Monday – Friday 7 hours/day not including ½ hour unpaid lunch;
School work hours: 8:00am-3:30pm per the negotiated contract.

Position type: Full-time

Salary: Per the negotiated Administrative Assistant Association contract starting from $20.99/hour.

• Asso…