Billing & Accounts Payable Coordinator

Company: Hoffman Hydronics

Job Title: Billing & Accounts Payable Coordinator
Job Type: Full-Time

Overview

The Billing & Accounts Payable Coordinator is responsible for managing the full billing cycle, processing vendor invoices, and supporting day-to-day financial operations. This role ensures accurate invoicing, timely payments, and strong financial recordkeeping. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment with multiple deadlines.

Key Responsibilities:

Billing & Receivables

• Prepare and issue customer invoices accurately and on schedule
• Review customer purchase orders, and service documentation to ensure correct billing
• Process adjustments, credits, and refunds as needed
• Investigate and resolve billing errors or discrepancies
• Maintain billing records and support month-end closing activities
• Respond to customer inquiries regarding invoices and statements

Accounts Payable

• Receive, review, and process vendor invoices for accuracy and proper coding
• Communicate with vendors, and internal departments regarding billing inquiries
• Match invoices to purchase orders and receipts

General Finance & Administrative Support

• Assist with month-end and year-end closing tasks
• Collaborate with internal departments to resolve billing or payment issues
• Identify opportunities to improve billing and AP processes, and workflow efficiency

Qualifications

• Experience in billing, accounts payable, or general accounting
• Strong understanding of basic accounting principles
• Proficiency with accounting software (e.g., Quick Books, Net Suite, SAP, Sage)
• Excellent attention to detail and accuracy
• Strong communication and customer service skills
• Ability to manage multiple priorities and meet deadlines
• Intermediate Excel skills (pivot tables, VLOOKUPs, etc. are a plus)

Competencies

• High level of integrity and confidentiality
• Strong problem-solving skills
• Ability to work independently and collaboratively
• Organized and process-driven
• Comfortable working with numbers and financial data

This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Hydronics.

No phone calls or drop-ins please.

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