Accounts Payable Specialist

The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end.

• Review and process purchase orders and subcontract commitments
• Enter commitments into Sage 300 software system
• Process purchase order and subcontract change orders
• Prepare commitment packages for Project Manager approval
• Send purchase orders, subcontracts, and change orders to vendors/subcontractors
• Track and follow up on outstanding signatures and returned documents
• Maintain and update vendor and subcontractor records
• Verify vendor contact information and commitment delivery details
• Track and maintain W-9 documentation
• Track and maintain Certificates of Insurance (COIs)
• Monitor expiring COIs and request updated documents
• Verify Minority Business Enterprise (MBE) status documentation
• Review and record invoices from vendors to ensure accuracy in billing
• Process expense reports from employees Identify discrepancies and elevate in the appropriate manner
• Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses
• Maintain 1099s and generate report at year end

• Bachelor's degree in Accounting or related field
• 1 - 2 years in accounting or related field
• Strong understanding of General Ledger system and Accounts Payable processing
• Strong organizational, analytical and recording skills