Accounting Technician

Primarily responsible for the accurate and timely processing of vendor, employee, and student payments within the constraints of internal and external accounting policies. This includes the matching of all documentation to process invoices. When required conduct the necessary research and auditing to resolve concerns raised by vendors or the University community.

Primary Function of Organizational Unit

The University Accounting Office is organized as a unit of the Division of Business and Finance with direct reporting responsibilities to the Assistant Vice Chancellor for Business and Finance/Comptroller. The University Accounting Office has the functional responsibilities for the following operations:

* General Accounting and State fund reporting
- Procurement Card Administration
- Endowment and Gift Accounting
- Capital Improvement Accounting
- Accounts Payable & University Travel Office
- Scholarship Accounting
- Tax Compliance and Reporting

The mission of the Accounting Office, is to provide an effective and efficient financial reporting and cash management/disbursement operation within the Comptroller's Office, which supports the instructional and research mission of the University.

Work Hours Mon - Fri 8am-5pm Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)

Key Responsibilities and Related Competencies

Required Competency Knowledge - Program Duties

* Applies a basic understanding of Accounts Payable processes, detail-orientation, judgement, and initiative to expedite payments.

* Acquires and applies knowledge of the University chart of accounts and University/State budget policies and procedures. Instructions, guides and references required in performing duties are obtained primarily from use of written materials (i.e. Policies & Procedures Manuals and software user guides), and authorized changes in procedures.

* Knows the NCDOR requirements for 4% with holdings and examines documents to make a determination as to whether a payment should be subject to with holdings.

* Maintain a procedure manual of Accounts Payable as a guide for backup assistance and updates as new products/procedures are added.

* Flexibility in learning new office product/procedure is expected.

Required Competency Information/Records Administration Duties

* The incumbent will have an assigned section of vendors, allocated by the alphabetical system.

* The incumbent will process the assigned section of purchase orders and direct pay for payment in a timely manner and in compliance with University and State rules and regulations, and ascertain that invoices are properly authorized and accurately reflected in the accounting records.

* The position is responsible for scanning and indexing of documents and reviewing accounts and reports.

* Obtain the necessary documentation from the vendors, including proof of delivery, and interacts with University Central Receiving Department and/or other University departments to confirm receipt of goods.

* Reviews all statements (from assigned vendors) that are received in the Accounts Payable office.

* Review invoices for accuracy and completeness through the Accounts Payable cycle.

* Organizes printed and electronic information (scanning, indexing, etc.)

* Conducts routine peer audits on expense payments and provide back up when needed.

* Enter invoices into the system, reviews supporting documentation, and performs audits for accuracy and validity.

* Matches and confirms information contained in the three documents (invoices, receiving reports, departmental requests) physically and within the Banner Finance System. Frequently backorders are processed, overages are computed, documented, interpreted and summarized in writing for justification and submitted for approval to pay.

* Annually, this position is required to provide for ultimate inclusion in the financial statements of the University all outstanding payables for accrual at year end. This information is obtained from reviewing outstanding invoices in Banner and A/P files. Spreadsheets (Excel), work papers, memos, and letters are necessary instruments in communicating both externally and internally.

Required Competency Communication - Verbal/Written Duties

* Provide exceptional customer service and exhibits good communication skills when interacting with vendors, employees and students in responding to inquiries regarding invoices and/or payments.

* Interact with interdepartmental personnel and outside agencies in a manner that is most effective - by telephone, e-mail messaging or written correspondence.

* At all times, Accounts Payable personnel are expected to maintain both a professional composure and a friendly, service-oriented attitude.

* Quality customer service will be provided to all needing assistance relating to resolving irregularities between vendors, departments and…