Accounting Technician

Position Overview

Primarily responsible for the accurate and timely processing of vendor, employee, and student payments within the constraints of internal and external accounting policies. This includes matching all documentation to process invoices. When required, conduct necessary research and auditing to resolve concerns raised by vendors or the University community.

The University Accounting Office is organized as a unit of the Division of Business and Finance with direct reporting responsibilities to the Assistant Vice Chancellor for Business and Finance / Comptroller. The Office’s functional responsibilities include general accounting and state fund reporting, procurement card administration, endowment and gift accounting, capital improvement accounting, accounts payable & university travel office, scholarship accounting, and tax compliance and reporting.

The mission is to provide an effective and efficient financial reporting and cash management/disbursement operation within the Comptroller’s Office, which supports the instructional and research mission of the University.

• Applies a basic understanding of Accounts Payable processes, detail‑orientation, judgement, and initiative to expedite payments.
• Acquires and applies knowledge of the University chart of accounts and university/state budget policies and procedures.
• Knows NCDOR requirements for 4% with holdings and examines documents to decide on with holdings.
• Maintains a procedure manual of Accounts Payable as a guide for backup assistance and updates as new products/procedures are added.
• Flexibility in learning new office products/procedures is expected.

• Has an assigned section of vendors, allocated by the alphabetical system.
• Processes the assigned section of purchase orders and direct pay for payment in a timely manner and in compliance with University and State rules and regulations, ensuring invoices are properly authorized and accurately reflected in the accounting records.
• Responsible for scanning and indexing documents and reviewing accounts and reports.
• Obtains necessary documentation from vendors, including proof of delivery, and interacts with the University Central Receiving Department and/or other University departments to confirm receipt of goods.
• Reviews all statements from assigned vendors.
• Reviews invoices for accuracy and completeness through the Accounts Payable cycle.
• Organizes printed and electronic information (scanning, indexing, etc.).
• Conducts routine peer audits on expense payments and provides backup when needed.
• Enters invoices into the system, reviews supporting documentation, and performs audits for accuracy and validity.
• Matches and confirms information in invoices, receiving reports, and departmental requests both physically and within the Banner Finance System. Processes backorders, calculates overages, documents, interprets, and summarizes findings for approval to pay.
• Annually reports outstanding payables for accrual at year‑end, using spreadsheets, work papers, memos, and letters to communicate internally and externally.

• Provides exceptional customer service and exhibits strong communication skills when interacting with vendors, employees, and students regarding invoices and payments.
• Interacts with interdepartmental personnel and outside agencies by telephone, e‑mail, or written correspondence.
• Maintains professional composure and a friendly, service‑oriented attitude at all times.
• Delivers quality customer service, proactively ensuring payment policies and terms are met.
• Exercises discretion when disclosing sensitive information such as payee account details and departmental budgets.
• Documents information obtained from departmental and vendor communications accurately and retains it in procurement records.
• Maintains open communication between vendors, other A/P clerks, and the Accounts Payable Supervisor.
• Works closely with the Procurement Department to ensure accuracy of invoices and resolve discrepancies.
• Acts as backup for colleagues when out of…