Project Administrator ​/ Biller

Job Title:

Project Administrator/Biller

Department:
Administration

Location:

Greensboro, NC

Employment Type:

Full-Time

Position Overview

We are seeking a senior-level Project Administrator/Biller with experience in the specialty construction industry (MEP, electrical, mechanical, fire protection, or similar) to support multiple Project Managers and oversee accurate, compliant project billing. This role plays a critical part in project financial performance and requires a strong understanding of cost projections, contract language, billing requirements, and lien waivers. As an employee-owned company, we value ownership, accountability, and the impact each role has on our shared success.

The ideal candidate is highly organized, detail-oriented, and confident working cross-functionally in a fast-paced construction environment.

Key Responsibilities

Project & Financial Support

* Support multiple Project Managers across active projects

* Track budgets, committed costs, and cost projections; identify and communicate variances

* Assist with project setup, forecasting and change order entry/impact

* Maintain accurate project documentation, including contracts and amendments

Billing & Contract Compliance

* Prepare and submit monthly progress billings (AIA, T&M, and other contract-specific formats)

* Ensure billings align with contract terms, approved change orders, and schedules of values

* Interpret contract language to ensure compliance with billing and documentation requirements

* Coordinate internal billing approvals and respond to customer or GC inquiries

Lien Waivers & Closeout

* Prepare, track, and manage conditional, unconditional and/or sub-tier lien waivers in accordance with state or contract requirements

* Support project closeout, including final billing, retention release, and documentation

* Maintain organized records for audits and internal review

Collaboration & Communication

* Act as a key liaison between Sales, Project Managers, accounting, owners, and customers

* Partner with accounting on payment application, billing corrections, and job reviews

Qualifications

Required

* 5+ years of experience in construction project administration and/or billing

* Experience in specialty construction (MEP, electrical, mechanical, fire protection, or similar)

* Strong understanding of construction contracts, billing processes, and job cost tracking

* Working knowledge of conditional, unconditional and sub-tier lien waivers

* Proficiency in Excel and construction ERP/accounting systems

Preferred

* Experience supporting multiple Project Managers and high-volume billing

* Familiarity with systems such as Viewpoint, Sage, Procore, or similar

* Strong organizational and communication skills

What Success Looks Like in This Role

* Accurate, timely, and compliant monthly billings

* Clear communication of cost impacts and billing issues

* Well-organized project documentation and lien records

* Trusted partnership with Project Managers and Accounting

Why Join Us

* Join an employee-owned company where your work directly contributes to shared success

* Be a trusted member of the project team, working closely with Project Managers, accounting, and operations

* Your experience and attention to detail are valued and relied upon

* We offer a collaborative environment built on accountability, communication, and long-term ownership

Work Environment

* Office-based with potential for hybrid work arrangements

* May require travel to other office locations around our footprint (on occasion)

Compensation

* Commensurate with experience.

* Includes benefit package (medical, 401k, PTO, etc.)