Billing Specialist

This position is in-person. Located at the company’s corporate headquarters in Greensboro NC.

Will work in the Contracting/Rigging division to prep and execute customer invoices. Works closely with the Billing Manager, Project Managers, Vice President, and President of the Contracting/Rigging Department.

• Prepare monthly progress payment applications and invoices using project Schedules of Values (SOV) and AIA contract billing formats.
• Review contracts, purchase orders, change orders, and SOVs to ensure billing accurately reflects current project status.
• Coordinate with project managers to verify percentage of work completed prior to submitting monthly billings.
• Track warehouse storage, previous billings, and retainage invoices.
• Prepare and maintain AIA billing documentation, including applicable payment applications and supporting schedules.
• Process approved change orders and ensure contract modifications are accurately reflected in project billing.
• Prepare, request, collect, review, and track lien waivers, lien releases, sworn statements, and other compliance documentation from subcontractors and vendors.
• Communicate with project managers, subcontractors, and accounting personnel regarding billing status, documentation, and payment issues.
• Assist with resolving outstanding payment issues.
• Ensure all billings are submitted accurately and within established monthly deadlines.
• Cross Training – Job Cost Accounts Payable, Payroll Prep, Paying of Expense Reports

• Strong attention to detail is a must
• Ability to work well within a team environment
• Analytical skills
• Computer Skills – MS Word, Excel – formula knowledge, Outlook
• Accuracy, Thoroughness, Multi-Tasking

• Associate Degree or equal work experience
• Previous experience within the construction, contracting, industrial, logistics, or specialty subcontracting industries, performing billing, project accounting, accounts receivable, contract administration, or construction administration

We’re proud to support our industry’s best practices, and to be recognized for our adherence to the highest standards.