Quickbooks Bookkeeper

Job Description

Bookkeeper

Reports To: General Manager
Employment Status: Full-Time or Part-Time (Based on Club Needs)
FLSA Status: Non-Exempt

Position Summary

The Bookkeeper is responsible for maintaining the financial records of the club with accuracy, confidentiality, and integrity. This position manages accounts payable and receivable, member billing, payroll support, bank reconciliations, financial reporting, and other accounting functions to ensure the smooth operation of the club's financial processes.

The ideal candidate is highly organized, detail-oriented, trustworthy, and able to work independently while providing excellent internal customer service to staff, management, and members.

Essential Duties and Responsibilities

Accounting & Financial Management

• Process all accounts payable, ensuring invoices are coded correctly and paid in a timely manner.
• Prepare and process weekly check runs.
• Maintain accurate accounts receivable records.
• Process member payments and apply credits as needed.
• Prepare and distribute monthly member statements.
• Reconcile member accounts and investigate billing discrepancies.
• Perform monthly bank and credit card reconciliations.
• Record daily deposits and balance cash receipts.
• Maintain the general ledger and supporting financial records.
• Complete month-end and year-end closing procedures.
• Prepare journal entries as directed.
• Maintain organized financial files in accordance with company policies.

Payroll Administration

• Process payroll accurately and on schedule.
• Verify employee hours and review payroll reports for accuracy.
• Maintain payroll records and employee deductions.
• Process payroll tax reports and related filings as required.
• Coordinate with department managers regarding new hires, terminations, and payroll changes.

Reporting

• Prepare weekly and monthly financial reports for management.
• Assist in preparing budgets and financial forecasts.
• Monitor departmental expenses and identify discrepancies.
• Provide financial information requested by ownership and management.

Administrative Responsibilities

• Maintain vendor files and W-9 documentation.
• Process vendor payments and respond to vendor inquiries.
• Assist with annual audits and tax preparation.
• Maintain confidentiality of all financial and personnel information.
• Ensure compliance with company policies and accepted accounting practices.
• Perform additional accounting and administrative duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 3 years of bookkeeping or accounting experience.
• Experience with payroll processing preferred.
• Country club, hospitality, restaurant, or golf industry experience is a plus.
• Proficiency in Microsoft Excel, Word, and accounting software.
• Experience with Fore Up or similar club management software is beneficial.

Knowledge, Skills & Abilities

• Strong understanding of bookkeeping principles and accounting procedures.
• Excellent attention to detail and organizational skills.
• High degree of accuracy and confidentiality.
• Strong mathematical and analytical abilities.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple projects and meet deadlines.
• Ability to work independently with minimal supervision.
• Strong customer service skills when interacting with members, vendors, and staff.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Ability to occasionally lift up to 25 pounds.
• Ability to move throughout the club as needed.

Work Schedule

• Monday through Friday (hours based on club needs)
• Occasional evenings or weekends may be required during month-end, year-end, audits, or special events.

Performance Expectations

Success in this position will be measured by:

• Accurate and timely financial reporting.
• Timely processing of accounts payable and receivable.
• Accurate payroll processing with minimal errors.
• Well-maintained financial records.
• Prompt resolution of member billing questions.
• Successful completion of month-end closing deadlines.
• Professional communication with members, vendors, and staff.
• Strict adherence to confidentiality and ethical accounting practices.

Forest Oaks Country Club is committed to providing exceptional service to our members through financial integrity, teamwork, professionalism, and attention to detail. The Bookkeeper plays a vital role in supporting the club's overall financial health and operational success.