Executive Assistant to Head of School

Executive Assistant to the Head of School

The Executive Assistant to the Head of School provides high-level administrative, operational, and strategic support to ensure the effective and efficient functioning of the Head of School’s office and Board of Trustees. This role requires discretion, exceptional judgment, impeccable organizational skills, initiative, responsiveness, and a deep commitment to the mission and values of the school. The Executive Assistant anticipates needs, supports leadership priorities, and acts as a liaison between the Head of School and internal and external constituencies.

This is a 12-month, on-campus position, five days per week, Monday through Friday, and requires occasional evening work.

• Serves as a trusted, confidential partner in supporting the Head of School’s priorities, decision-making, and daily leadership responsibilities.
• Uses sound judgment and foresight to anticipate the Head of School’s needs and prevent issues from escalating.
• Provides a sense of stability and support in an ever-changing environment
• Understands and promotes the standards and policies of the school, providing leadership and guidance as standards and policies evolve.
• Manage and maintain the Head of School’s calendar, appointments, and daily priorities with thoughtful planning and strategic foresight.

• Oversees the administration and organization the school’s board of trustees
• Coordinates board events: new trustee orientation, receptions, gifts for retiring trustees
• Advises trustees on processes and actions that adhere to the Board’s by-laws
• Sets all board and committee meeting dates each year with input from head and board chair
• Manages board and board committee rosters, calendar invitations, name tags, & name tents
• Prepares, updates, and archives all board materials
• Attends and takes minutes at Board of Trustees meetings

• Manages the Letters of Intent (LOI) process
• Serves as a member of the Executive and Strategic Advancement Leadership Teams and Logistics Team
• Leads the all-school calendar process annually
• Schedules all ELT meetings and off-campus retreats and takes minutes
• Manages the Head of School’s budget, invoices and credit card receipts
• Plans and facilitates all monthly faculty & staff meetings
• Assists faculty and staff in general informational matters
• Serves as the School Administrator for NAIS, SAIS, NCAIS website roster updates
• Embodies and communicates the school’s mission and core values
• Strategic mindset
• Balance tactical, strategical, and operational
• Courage
• Lead difficult conversations and healthy conflict
• Active engagement in self-development and learning
• See the big picture and align macro with micro
• High-functioning team builder
• Proactive and effective communicator

• At least 5 years of administrative assistant experience working for senior leadership
• Exceptional communicator (written and oral)
• Demonstrated success managing confidential situations with discretion, respect, and sensitivity
• Must be collaborative, flexible, diplomatic, enthusiastic, patient, and have a sense of humor
• Has a natural demeanor that is calm, confident, and level headed
• Skilled in active listening and conflict de-escalation during sensitive or high-emotion phone communications
• Knows when and how to make others be seen and feel heard
• Resourceful, creative, and innovative
• Gets things done
• Ability to balance multiple tasks at once
• Exceptional immediate and long-term planner
• Proficient manager and user of Google calendar, forms, docs, sheets
• Personal qualities of credibility and unwavering commitment to Greensboro Day School’s mission