Administrative Assistant; Dean's Office

Administrative Assistant (Dean's Office)

The University of North Carolina at Chapel Hill – School of Journalism and Media – is seeking a full‑time, temporary Administrative Assistant to provide comprehensive support within the Dean’s Office.

Posting Date: 02/27/2026
Final date to receive applications: 03/05/2026
Position Type:
Temporary Staff (SHRA)

Location:

North Carolina, US
Hours per Week: 40
Hiring Range: $19.26 - $21.40 per hour

The Hussman School of Journalism and Media invites applications for a full‑time, temporary Administrative Assistant position to provide comprehensive professional support within the Dean’s Office. This position serves in a central operational and administrative role for the school, providing comprehensive support across facilities and capital projects, senior leadership administration, front desk and office management, and school wide operational services.

A significant portion of the role is dedicated to facilities and capital project coordination. The incumbent serves as the school’s primary liaison with university facilities services and related teams, supporting building operations, space management, room reservations, access control, and facilities service requests. The position maintains accurate space and occupancy records, coordinates office assignments, oversees building access systems, and assists with renovations and capital projects in collaboration with school leadership, university partners, and external vendors.

The Administrative Assistant works closely with the university’s parking and transportation team to assign, modify, or cancel employee parking passes.

The position also provides comprehensive administrative support to senior leadership within the Dean’s Office, including associate deans and the senior associate dean. Responsibilities include managing calendars and meetings, coordinating travel arrangements, processing reimbursements and purchasing card activity, preparing correspondence and reports, and supporting meetings, events, and special projects. The role works closely with the Dean’s Executive Assistant to ensure continuity of operations and serves as a backup as needed.

In addition, the position functions as the front desk and office manager for the Dean’s Suite, serving as the first point of contact and public face of the school. This includes greeting visitors, managing phone and email inquiries, overseeing reception and conference spaces, coordinating office equipment service, and maintaining a welcoming, organized environment. The role also develops and maintains filing, records, and administrative workflows to improve efficiency and effectiveness within the Dean’s Office.

Finally, the position provides broader school operational support, including managing temporary parking logistics, coordinating package processing, overseeing supply ordering and inventories, serving as the school’s records retention coordinator, and acting as the primary Access Request Coordinator for non‑student campus systems.

This incumbent uses strong organizational skills, sound judgment and a high degree of autonomy to analyze, prioritize, and manage streams of complex and confidential information. These abilities support the completion of all work assignments with professionalism, discretion, and efficiency.

This position is 100% on‑site and is located in the Office of the Dean. This is a 2‑month position with the option to extend.

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

• Working knowledge of MS Word, Outlook (including calendaring functions), Excel and PowerPoint.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to demonstrate professionalism, initiative, and adaptability.
• Demonstrated capacity for independent decision‑making and problem solving.

• Ability to spend extended periods of time in front of the computer with or without reasonable accommodation.
• Ability to lift up to 20 pounds and regularly move/maneuver between and throughout campus buildings with or without reasonable accommodation.

Not Applicable.

Please apply online at and upload a CV/resume, cover letter and the names and contact information of at least three professional references.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.