Receptionist - PT (Afternoon

Position: RECEPTIONIST - PT (Afternoon)
Hours:

1:00pm - 5:00pm, Monday - Friday Flexibility required for morning shift coverage when needed.

Summary The Receptionist is responsible for handling general organization phone calls, managing the reception area at the corporate office, and communicating with the public in a manner that positively reflects the image of the organization.

Primary Job Functions Duties Manage  front entrance operations, including greeting visitors, answering inquiries, and coordinating visitor meetings with appropriate employee(s)
Operate telephone switchboard: answer calls promptly, route calls, take messages, and monitor voicemail

Answer general questions that are asked about the organization

Handle the incoming/outgoing package deliveries to the front, mail, and front desk dropoffs

Maintain updated information on employees, programs, and reception procedures

Oversee meeting room scheduling for all CHS meeting spaces within the system

Maintain neat spaces at reception desk, waiting area, and nearby meeting rooms

Provide oversight of front desk security and assist with emergency procedures

Serve as communication point for reporting facility problems and arrangements to appropriate person

Perform other duties related to department goals and projects as needed

Assist other departments with projects or events as time allows while maintaining the reception area Morning Shift Responsibilities Open office at the start of the business day Provide set-up and support for meetings such as new hire orientation and executive meetings

Create signage for visitors, new employees, and other meeting groups if needed

Place orders for supplies for front desk and orientation

Coordinate orientation lunch

Afternoon Shift Responsibilities Close office at the end of the business day Provide cleanup and support for meetings

Order and coordinate delivery of business cards and name badges

Order and coordinate delivery of floral arrangements as needed

Contribute to a positive, engaging work environment.

Display sensitivity to the service population’s cultural and socioeconomic characteristics

Demonstrate the CHS Mission, Vision, and Values in the performance of all job duties.

Develop a strong knowledge base and stay current on job-related issues and trends.

Participate actively in departmental meetings, training, and education, as well as the quality process.

Comply with CHS’s code of conduct, policies, procedures, and other obligations.

Education, Licenses &

Certifications:

High School diploma, GED, or equivalent required

Experience:

Prior switchboard or customer service experience preferred
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