Administrative Support Specialist Job Greensboro area,North Carolina USA,Administrative/Clerical

Posting Details

Classification Information

Position/Classification Title

Administrative Support Spec

Classification Type

SHRA

Position required to work during periods of adverse weather orother emergencies:

N
- Not Mandatory

Minimum Experience/Education

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Years Experience, Skills, Training,Education

Associates degree, demonstrated possession of the competenciesnecessary to perform the work. Must be able to work with integrity,a high degree of customer service, professionalism, confidentialityand flexibility. Must be able to handle multiple task. Demonstratedability and experience working autonomously. Demonstrated abilityto quickly learn and become highly proficient with computerprograms and systems. Excellent organizational and time management skills; effective verbal, written, electronic communication skills,ability and willingness to work effectively with various campus,county and state program units.

Position Overview Primary Purpose of Position

This position provides high-level administrative support to the Chair of Electrical & Computer Engineering ( ECEN ) Department in interacting with the public and in assisting students, faculty,staff and alumni with department services and operations. (S) heoversees and administers activities of the department’sadministrative office including support for academic activities;management; front line reception; communications for the department; office operations; and administrative support to the department chair for day-to-day activities.

This position serves as the front office specialist for ECENstudent and Department services, management of office tracking the student progress, and coordinating the communication betweenstudents and department, interacting with public and other external stakeholders. This position also develops, implements, and monitorsprocedures and systems that provide productive and efficient operations while ensuring the department follows university and college administrative policies and procedures.

This position requires knowledge of program policies, procedure sand information systems in order to communicate and processinformation. The range of duties includes, but is not limited to,verifying data, report writing, summarizing and reconcilinginformation, records management, travel claims review and processing, data collection and analysis, research, inventory,personnel administration and fund collection or expenditures. The position requires flexibility and responsiveness to undertake other duties as assigned by the departmental Chair.

Primary

Function of Organizational Unit

The College of Engineering at North Carolina Agricultural and Technical State University invites applications and nominations forthis key leadership position. North Carolina A&T State University is a public land grant university that enrolls over
14,000 students.

The College of Engineering, with over 2,500 students, has EAC ABET-accredited undergraduate programs in Architectural,Bioengineering, Biological, Civil, Chemical, Computer, Electrical,Industrial, and Mechanical Engineering, as well as a CAC ABET-accredited program in Computer Science. At the Graduate level, the College has 8 Masters of Science Degree programs, and 5 Doctoralprograms. Additional information about the College and the University can be found t.edu/coe.

The Department of Electrical and Computer Engineering is one of the largest departments in the College of Engineering. The fourprograms are a BS in electrical engineering, a BS in computer engineering, an MS in electrical engineering, and a Ph.D. in electrical engineering. There are 18 faculty members in the department. Additional information can be foundathttps://(Use the "Apply for this Job" box below)..

Work Hours

8am 5pm Monday-Friday

Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.

On-site (Employees are primarily in the office and/or have acritical job requirement that requires dedicated office spaceon-site)

Key Responsibilities and Related Competencies Required Competency Communication and Teamwork Duties

Effectively communicates in writing and displays editing skills,experience with proofreading, and explaining information to diverse populations. On a daily basis. effectively communicates orally andin written form with visitors, students, board members, faculty,staff (on and off campus), and provides support based on needs.

Independently provides direct information regarding inquiries aboutthe department programs & activities in a professional manner,and interacts with the public in general (i.e., University Administrators, Deans, Assistant and Associate Deans, CoEChairpersons, Faculty and Staff, and other stakeholders, including

Salary Administration. Human Resources, Contracts and Grants,Division of Research.

Develop activities to encourage effective working relationships within the…