Fleet Administrative Assistant- Greensboro, NC

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Position Summary

The Fleet Data Coordinator is responsible for managing and maintaining accurate fleet data, supporting daily fleet operations, and ensuring compliance with company policies and regulatory requirements. This role plays a key part in vehicle assignments, telematics and camera systems, fuel management, toll tracking, and overall administrative coordination of fleet activities.

• Manage vehicle and driver assignments, including fuel PIN setup and tracking
• Monitor and troubleshoot telematics systems and LYTX camera issues
• Conduct fuel invoice research, reconciliation, and weekly coding
• Coordinate the rental and off-rental of storage units as requested
• Review and reconcile tolls and traffic violations
• Ensure all vehicles are properly enrolled in state tolling systems
• Maintain accurate fleet records and reporting within internal systems
• Support maintenance schedules and service tracking
• Ensure completion of mandatory inspections and compliance requirements
• Enforce adherence to company safety policies and procedures
• Ensure compliance with local, state, and federal regulations related to fleet operations
• Assist with additional administrative and operational fleet tasks as needed

• High School Diploma or equivalent required
• Previous fleet administration experience preferred

• Proven ability to manage multiple tasks simultaneously in a fast-paced environment
• Strong proficiency in Microsoft Office, especially Excel (formulas, formatting, reporting)
• High level of attention to detail and organization
• Ability to handle confidential information responsibly
• Strong problem-solving skills, especially with technology systems (telematics/cameras)
• Must possess and maintain a valid driver's license

• Primarily office-based with frequent coordination across departments
• Requires consistent follow-up and communication with drivers, vendors, and internal teams
• May require occasional field support for fleet-related issues

Stake Center Locating is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, or any other federally protected class.

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Additional tasks may be assigned as needed.