Executive Assistant to the Provost

Position Overview

The Executive Assistant to the Provost provides high-level administrative leadership supporting the operations of the Office of the Provost and the Division of Academic Affairs. This position functions as a trusted and key liaison to the Deans and oversees the strategic planning and execution of special events and engagements for the Provost. Responsibilities include serving as secretary to the Dean's Only and Deans Council by overseeing meeting preparation, coordination, facilitation, and the accurate documentation of all proceedings.

The Executive Assistant, in collaboration with the Special Assistant, assists in the planning and execution of Academic Affairs retreats and leadership engagements. The role prepares high quality professional correspondence, reports, and other documents as designated by the Provost and functions as the principal liaison between the Provost and the academic Deans. Additional responsibilities include serving as the primary contact for the planning, organization, and execution of Provost level special events;

initiating and processing requisitions for vendor payments, memberships, subscriptions, and event related expenditures; and acting as the Provost's proxy for the review and approval of monthly leave reports and requests for identified direct reports. The position also serves as the primary backup to the Special Assistant to the Provost.

High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience..All degrees must be received from appropriately accredited institutions.

Bachelor's degree and five years of progressive university administrative experience.

n/a

8:00 a.m.

- 5:00 p.m.

On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site). This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.

Required

Competency:

Work Coordination/Planning

• Lead the planning, prioritization, and execution of complex administrative operations that support the Provost and advance Academic Affairs initiatives.
• Manage executive scheduling and high level meeting coordination with discretion and sound judgment, resolving conflicts and ensuring alignment with university policies and priorities.
• Serve as a central coordination and communication hub, partnering with deans, senior leaders, and campus units to support retreats, councils, advisory boards, and cross unit initiatives.
• Prepare executive level materials, coordinate meeting logistics, and ensure timely follow through on action items while anticipating and addressing workflow challenges.

Required

Competency:

Communication
- Verbal/Written

• Leads development of high level correspondence, reports, presentations, and executive meeting materials; independently researches and analyzes data to produce strategic, decision ready insights for the Provost.
• Supports leadership on messaging strategy, represents the Provost's Office in communications with deans, and ensures accurate, timely, and strategic information flow across Academic Affairs.
• Proactively initiates communications aligned with institutional priorities; anticipates executive needs and prepares polished materials for review and dissemination.
• Collaborates with the Director of Communication, Special Assistant to the Provost and communications partners to support digital presence, branding, and coordinated executive…