Office Manager

Posting Details Classification Information Position/Classification Title

Administrative Support Spec

SHRA

N
- Not Mandatory

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Bachelor's degree in business administration, public administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

• -Ability to utilize discretion in the workplace and stay objectivewhile interacting with their supervisor, Office of Student Activities staff, students, and NC A&T State Universityfaculty, staff, and visitors.
• -General knowledge of the principles and practices of developing and implementing campus programs.
• -Ability to stay focused, be a self-starter, possess exemplary time management and organizational skills, take responsibility for task management.
• -Ability to serve a diverse population in a courteous manner.

The position will serve as the primary management assistant to the Executive Director of Student Activities & Campus Involvement. Position will administer and manage the business and financial affairs of the Office of Student Activities. Position will assist in managing and reporting for 10 budgets as well as assisting with procurement card and travel card reconciliation, student worker payroll, purchasing, inventory control, tax fringe benefit reports and other closely related work.

The Office of Student Activities oversees the development and organization of the university's primary extra-curricular programs. These areas include Student Government, Campus Programs, the Fraternity & Sorority system and Club & Organizations, as well as university wide events such as Homecoming & other large-scale events.

M-F, 8a-5p Some Evenings and Weekends

On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office spaceon-site)

Essential duties and responsibilities include but are not limited to the following:
Assist with the daily financial operations of the office. Provide assistance with planning and implementation of programs and activities. Ability to manage and improve business processes and operations by ensuring continuity and integration of policies and procedures. Ability to develop long- and short-termgoals and objectives that support the business functions. Provide assistance with planning and implementation of programs and activities.

Ability to plan and monitor the use of expenditures to meet organizational objectives and compliance. Ability to prepare budgetdocuments and reports. Ability to allocate resources, planprocurement, and oversee budgets and contracts to ensure fiscalstability of the organization. Manage calendars, create files,monitor Student Activities budgets and expenditures, generaterequisitions for areas under Student Activities, keep accuratebudget records, make purchases, reconcile accounts, complete traveland procurement card documents for staff members, compile and trackcontracts, photocopy, maintenance of an accurate filing system,databases and files, word processing, order supplies and equipment,process mail and compile information for reports.

Provide fiscal, administrative and clerical support for the Officeof Student Activities, including answering phones, greetingvisitors, providing front desk support; serve as first contact with students. Meet and greet students, provide information aboutprograms and events, promote and assist student involvement in programs and activities. Transcribe minutes for meetings.…