Office Manager

Since our founding in 1901, Limbach’s primary core value has always been simple:
We Care. That commitment extends to our people, our customers, and the communities we serve—driving a culture of belonging across our industry.

Industrial Air, a subsidiary of Limbach Holdings, Inc. (NASDAQ: LMB), is a leading building systems solutions firm delivering mission-critical systems that support life’s most important moments. We specialize in revitalizing and maintaining HVAC, mechanical, electrical, plumbing, and control systems within existing facilities—ensuring buildings are always ready to perform when it matters most.

From healthcare and education to government and commercial facilities, we partner with building owners and operators to safeguard reliability, efficiency, and comfort where it’s needed most.

Our vision is to create value for building owners targeting opportunities for long term relationships.

Our purpose is to create great opportunities for people.

We carry out our vision and purpose through a commitment to our four core values…

• We Care
• We Act with Integrity
• We Are Accountable

• Base salary range of $65K - $80K
• Full portfolio of medical, dental, and vision benefits, along with 401K plan and company match.
• Engage in our “We Care” culture through our ERGs, brought to you by EMBRACE .
• Career pathing flexibility and mobility.

As Office Manager, you are responsible for the general administrative functions of the branch, such as any events or activities in the office and Branch Leadership Team, Shared Services, PCM, and IT support. This role is counted on to maintain a pleasant work environment, ensure high levels of organizational effectiveness, communication, key record keeping, and coordination among departments.

Some examples of the work you might do includes:

• Partner with IT/tech support to configure laptops, tablets, phones, and associated hardware equipment for new employees, serves as the local point of contact for any IT‑related questions or issues and arranges for the maintenance of office equipment when necessary.
• Coordinates travel arrangements, itineraries, and accommodations for company personnel as needed.
• Reconciles credit card accounts, receives and audits expense reports, deposits checks and administers petty cash in accordance with the written policies and procedures of the Company.
• Assumes responsibility for office supplies inventory and purchasing, tracking and analyzing office spend for cost‑saving opportunities.
• Works closely with designated facility services to ensure the office is run efficiently and the premises remain clean, escalating issues when/if they arise.
• Assists branch management with employee morale‑building ideas and implementation.
• Identifies opportunities for process and office management improvements, and designs and implements new processes.
• Responsible for the scheduling and coordination of on‑site and off‑site activities, such as team events, town halls, training, and external events.
• Maintains the local branch intranet page, making updates when necessary.
• Supports new hire process by arranging new hire office space, ordering associated company merch, facilitating first‑week headshots, and sharing our new hire resume template for customer proposals.
• Maintains the branch’s internal resume‑library and coordinates all personnel updates once a year.
• Provides support for Account Teams by preparing reports and completing branch pre‑qualifications.
• Tracks both exempt and non‑exempt employee vacation hours in accordance with Company policies and procedures.
• Leads the process of gathering stories and information and creating/sharing content for internal communications for the branch and supports the Branch Manager on internal…