Human Resources Payroll Administrator

Key Responsibilities

• HRIS Operations and Payroll:
  Support payroll processing using ADP Workforce Now, including pay cycles, garnishments, deductions, and year‑end reporting.
• HRIS Operations and Payroll:
  Administer employee documentation and compliance reporting, including I‑9, E‑Verify, EEO‑1, W‑2, 1095‑C, WOTC, PCORI, and workers’ compensation and unemployment tracking.
• HRIS Operations and Payroll:
  Manage and handle some onboarding and offboarding of employees with another team member and maintaining employee records.
• HRIS Operations and Payroll:
  Handle time system reporting and audits, PTO analysis and tracking.
• HRIS Operations and Payroll:
  Manage unemployment claims and unemployment hearings.

• Employee benefits administration, including health insurance programs, disability, FMLA and related compliance (HIPAA, ACA, etc.).
• Manage open enrollment, health insurance communications, and benefit-related reporting.

• Prepare headcount, payroll, and compliance reports for internal leadership and external agencies (e.g., auditors, insurers, regulators).
• Perform payroll metrics, audits, and administrative reporting to support operations and HR decision‑making.
• Maintain accurate HR records, policies, and onboarding/offboarding processes, ensuring compliance.
• Supervise and support a small front‑office team responsible for weekly payroll processing, day‑to‑day compliance, and routine auditing and operational administrative tasks.
• Provide training, guidance, and quality control to ensure accuracy, timeliness, and adherence to company policies and regulatory requirements.
• Collaborate on HR and operation needs with leadership to streamline workflows, improve data integrity, and enhance cross‑functional reporting.

• 3+ years of experience in HR, payroll, or HRIS administration, operations or related administrative role.
• Experience with ADP Workforce Now or similar HCM/payroll platforms.
• Experience administering employee benefits, including FMLA, disability, HIPAA/ACA compliance, and health insurance administration.
• Solid knowledge of HR compliance and administration.

• Strong knowledge of payroll processing, garnishments, deductions and compliance.
• Familiarity with I‑9, E‑Verify, EEO‑1, W‑2, 1095‑C, WOTC, PCORI, and workers’ compensation audits. Knowledge of employment regulations and compliance.
• Experience handling unemployment claims and participating in unemployment hearings.
• Proficiency in Advanced Excel, data entry, recordkeeping, and HR and operations reporting & data analysis. CRM/ATS system experience is helpful.

• Excellent organizational, problem‑solving, and communication skills.
• Ability to manage multiple priorities, meet deadlines and maintain confidentiality.
• Leadership ability and coaching skills to support a small front‑office team.
• Aptitude for learning and adapting new technology.

• Associate or Bachelor’s degree preferred or equivalent experience.
• Experience in HR administration, operations, or a related administrative role.
• Proficient with spreadsheets and reporting.